Office Administrator

Job Overview

Harrogate Spring Water is number one for water 'Out of Home', and we are proud to keep our customers hydrated.

We operate with respect and integrity to ensure that the environment, our people, and the Harrogate Spring Water community are at the heart of all that we do.

We are excited to to announce that we have an opportunity within our Operations Department for an Office Administrator. This is a full time position, working a 37.5 hour week.

Reporting to the Production & Performance Manager, key responsibilities include:

• Providing administrative support across our Operations department - predominately our Production and Engineering teams, supporting them in all administrative based tasks.
• Providing a professional first point of contact service to all visitors to site, ensuring compliance with all Company health, safety and security procedures.
• Monitoring assigned email inboxes, responding in accordance with company procedures, ensuring responses are within agreed timescales.
• Monitoring all access to site - allowing access to approved visitors via our main gate phone system.
• Answer and appropriately field incoming telephone calls.
• Maintain the reception, office and meeting rooms, managing the room booking system and ensuring all relevant facilities are provided in the rooms (such as refreshments, stationery, etc).
• Support site visits including arrangements of travel, accommodation and refreshments are provided as required.
• Provide administrative support across the business, such as organising meetings, travel, booking accommodation, hire cars etc.
• Responsible for stock ordering and maintenance of products required for site, including general cleaning products, toiletries, stationery, postage, Personal Protective Equipment (PPE), uniform, kitchen supplies for all onsite facilities.
• Managing the laundry service for all company uniforms.
• Ordering safety footwear and upkeep of all related documentation.
• Management of all incoming and outgoing mail, including providing sample parcels and export documentation with specific providers such as DHL.
• Maintenance of the internal telephone system, ensuring our internal directory is kept up to date.
• General administrative support for key business areas, particularly Production, Engineering and the Plant Leadership Team (PLT) within the business.
• Support and help organise employee specific events, such as team building events, staff parties and other initiatives
• Work in accordance with all our Health and Safety requirements, including our Golden Rules, Behaviours and Operating Procedures.

The role will be of interest to those with:

• Previous experience within a similar role would be advantageous
• Previous experience of working within an FMCG / Manufacturing environment
• Problem solver with an action centric approach
• Strong interpersonal skills, ensuring professionalism at all times
• Able to communicate with internal and external stakeholders of all levels, both written and verbally
• Able to work on own initiative, natural problem solver with a 'can do' attitude
• Sound time management skills, able to work to tight timescales whilst also working flexibly
• Able to prioritise, focusing on needs of the business over individual requirements
• Strong organisational skills, with ability to prioritise own work load
• Able to ensure attention to detail and accuracy
• Proficient in Microsoft Office skills (particularly Excel and Powerpoint for data extraction and presentation)
• Trustworthy, able to ensure discretion and confidentiality are upheld

Job Types: Full-time, Permanent

Pay: £26,700.00 per year

Benefits:

• Company events
• Company pension
• Free parking
• On-site parking
• Private medical insurance
• Sick pay

Application question(s):

• Are you able to commit to an 8am start time?

Education:

• GCSE or equivalent (preferred)

Experience:

• Administrative: 2 years (preferred)

Language:

• English (required)

Work Location: In person