Office Administrator

Job Overview

We are seeking a highly organized and detail-oriented Office & Billing Administrator to join our growing team. This position is responsible for supporting daily office operations, coordinating projects, maintaining records, processing payroll and billing tasks, and ensuring projects stay on schedule. The ideal candidate is proactive, able to prioritize multiple tasks, and communicates professionally with customers, vendors, and team members.

Responsibilities:

• Manage company email inboxes and respond or route inquiries appropriately.
• Prioritize tasks, maintain detailed records, and follow up on outstanding items.
• Coordinate project documentation, contracts, invoices, and job files.
• Process payroll support, employee records, reimbursements, and other administrative tasks.
• Prepare billings, track payments, and follow up on outstanding invoices.
• Communicate with customers, vendors, contractors, and government agencies.
• Schedule inspections, coordinate project logistics, and assist with project startup documentation.
• Maintain spreadsheets, databases, and filing systems with accurate information.
• Review invoices for accuracy and track project expenses.
• Support management with general office administration and special projects.

Qualifications:

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Proficient with Microsoft Office (Excel, Word) and Google Workspace (Sheets, Gmail).
• Comfortable working with spreadsheets and learning new software.
• Ability to manage multiple priorities in a fast-paced office.
• High attention to detail and accuracy.
• Previous administrative, billing, bookkeeping, or office experience is a plus.

Pay: $18.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Flexible schedule
• Paid time off
• Retirement plan

Work Location: In person