Office Administrator

Administrative Tasks:

• Daily Attendance: Ensure all employees are marked.
• Reply to Emails: Respond promptly to any incoming emails.
• Check Company Social Media Accounts: Monitor Indeed, LinkedIn, and the company website.
• Create memos, cards, and policies. Write memos and event cards, and create new company policies.
• Follow Up on Calls/Payments: Ensure all payments and calls are tracked and followed up.
• Make Reports, Memos, Policies, and Letters: Prepare reports, policy documents, and any necessary correspondence.
• Fill the Forms as Required: Complete any forms that are necessary for various processes.

HR & Employee-Related Tasks:

• Hiring Candidates, Joining Formalities, and Full and Final Settlements: Manage new hires, onboarding, and employee exits.
• Employee Joining and Full and Final Settlement Documents: Ensure all necessary paperwork is completed for joining and final settlements.
• Salary Report, OT, Annual Leave: Track salaries, overtime, and employee leave records.
• HR Documents: Handle all HR-related documents, from contracts to performance reviews.
• Employee Visa Renewals: Coordinate and assist with employee visa renewal processes, including preparing required documents, following up with relevant parties, tracking renewal status and ensuring renewals are completed on time.

Finance & Payments:

• Send Reminder (Payment, Meeting, STL, Loan & Check): Send reminders for payments, meetings, and any outstanding financial issues.
• Follow Up on Calls for Payments: Ensure that outstanding payments are followed up on via calls.
• Maintain Purchase, Sale, and Expenses Records: Keep digital and manual records of all business transactions.

Operations & Logistics:

• Check Housekeeping: Ensure cleanliness and maintenance are up to standards.
• Check Inventory: Monitor stock levels and reorder supplies as needed.
• Arrange Meetings, Scheduling, Appointments: Organize meetings and appointments for staff and clients.
• Booking Hotels, Air Tickets, and Courier Services: Manage travel and logistics, including booking flights, hotels, and shipping services.

Insurance:

• Medical, Car Insurance & Claims: Oversee employee medical insurance, car insurance, and related claims.
• Performs other duties as assigned.
• Available in UAE
• Can join immediately
• Gender: Female Preferred
• Language Known: English, Hindi

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month

Application Question(s):

• Do you have a sponsor / family visa?

Experience:

• Office administrator: 2 years (Preferred)

Work Location: In person