Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, ensuring that administrative functions run smoothly and efficiently. Your energetic approach and attention to detail will help create a welcoming environment for clients, support team members, and keep our office functioning at its best. This position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant, fast-paced workplace.

Responsibilities

• Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy.
• Handle data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes.
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with company policies.
• Provide exceptional customer service by responding promptly to inquiries, supporting clients, and assisting with appointment scheduling.
• Perform clerical duties such as proofreading documents, managing correspondence, and preparing reports with attention to detail.
• Assist with bookkeeping tasks including invoicing, billing, and reconciling accounts using QuickBooks or similar software. MUST HAVE QUICKBOOKS EXPERIENCE!

Skills

• Proven experience in office administration or clerical roles with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and computer skills essential for daily tasks.
• Experience with data entry, filing systems, and maintaining accurate records.
• Excellent customer service skills coupled with professional phone etiquette across multi-line phone systems.
• Ability to multitask efficiently in a fast-paced environment while maintaining high accuracy levels.
• Strong typing skills along with proofreading abilities to ensure error-free documentation.

Join us in an engaging role where your organizational prowess and proactive attitude will make a real difference! We value energetic professionals eager to support our team’s success while growing their career in a rewarding environment.

Pay: $18.00-$22.00 per hour

Work Location: In person