Office Administrator

About Us

Event One FX is a premier live event special effects production company. From stadium tours and festivals to corporate events and theatrical productions, we bring high-impact visual excitement to life with cryogenics, pyrotechnics, flame systems, atmospheric effects, and custom FX designs.

We are looking for a reliable, highly organized, and proactive Office Administrator to join our team and keep our day-to-day operations running seamlessly.

Job Summary

As the Office Administrator at Event One FX, you will be the backbone of our headquarters. This multifaceted role touches almost every area of our operation—handling general administrative duties, ensuring our facility is organized and welcoming, assisting with technical crew scheduling, product ordering and inventory, and maintaining responsive communication with our clients and vendors.

Duties

General Office Administration & Facility Care:

⚬ Manage daily office workflows

⚬ Maintain clean, organized, and functional office and common areas (general office housekeeping, ordering kitchen/breakroom supplies).

⚬ Crew Scheduling & Logistics Support:

⚬ Assist production managers with coordinating and scheduling event technicians.

⚬ Product Procurement & Inventory Management:

⚬ Monitor stock levels of consumables.

⚬ Place orders and follow up on shipments and vendor deliveries.

⚬ Log incoming shipments, track inventory movements, and assist with periodic physical inventory counts.

⚬ Client & Vendor Communications:

⚬ Draft client correspondence, assist with invoices, and follow up on client documentation or project confirmations.

Requirements

Experience: 1–3+ years of experience preferred in an administrative, office coordination, or logistics support role (experience in live events, entertainment, or production is a plus, but not required).

⚬ Technical Proficiency:

⚬ Proficient in the Microsoft Office Suite (Word, Excel, Outlook).

⚬ High proficiency in Google Sheets (tracking formulas, formatting, shared drive workflows).

⚬ Communication: Exceptional written and verbal communication skills; comfortable speaking with clients, crew members, vendors, and executives.

⚬ Organization & Detail: Strong organizational skills with an eye for detail and the ability to manage competing priorities in a dynamic environment.

⚬ Proactivity: A self-starter attitude with a problem-solving mindset and a willingness to pitch in wherever needed to support the team.

Join us as an Office Administrator to be an essential part of our vibrant team! Bring your organizational prowess and technical expertise to create a welcoming environment that supports our company’s growth and success. We value energetic professionals committed to excellence in every task they undertake!

Pay: $20.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person