Office Administrator

About us
 
Miller Gale & Winter Chartered Accountants & Business Advisors is a respected firm providing comprehensive accounting, tax and business advisory services to clients throughout Canterbury. We pride ourselves on delivering exceptional service, building long-term client relationships, and fostering a supportive workplace culture where our team members can thrive.

About the role
 
We are looking for an organised, proactive and people-focused Administrator to join our Christchurch accounting practice. As the first point of contact for clients and visitors, you will help create a welcoming, professional experience while providing trusted administrative support to our business partners and wider team.

This is a broad, hands-on role for someone who enjoys keeping an office running smoothly, working with financial and client documentation, supporting accounts administration, and improving systems and processes. You will play a key role in ensuring the smooth day-to-day operations of our office and maintaining the professional image of Miller Gale & Winter.

What you'll be doing

• Welcome clients, manage incoming calls and provide professional front-of-house support
• Compile and distribute financial statements, tax returns, correspondence and electronic signing packs
• Maintain accurate client records, digital files and workflow information across practice systems
• Support client onboarding and exiting, Companies Office administration and AML documentation requirements
• Assist with accounts receivable and payable, including invoicing, debtor follow-up, payment processing and supplier invoices
• Run operational reports and provide secretarial support to the directors as required
• Provide client bookkeeping services for certain clients
• Provide leadership and direction to the administration function assisting the directors to improve administrative procedures and digital workflows
• Manage an administration team member, overseeing daily tax administration activities, coordinating administrative activities to maintain a well-organised, efficient workplace and meet operational and client service deadlines

What you’ll bring

• Proven experience in office administration, reception, or a similar client-facing support role
• Excellent interpersonal and communication skills, with the ability to interact professionally with clients, visitors and colleagues at all levels
• Strong organisation, accuracy and the ability to prioritise competing deadlines
• Excellent written and verbal communication, with sound judgement, discretion and attention to detail
• Confidence using Microsoft 365 and Xero; experience with XPM would be an advantage
• A practical, solutions-focused approach and confidence learning new systems
• A professional and friendly demeanour with a genuine commitment to providing exceptional customer service
• A positive, self-motivated team style and a genuine commitment to excellent client service
• Knowledge of accounting practices or experience in a professional services firm would be beneficial but not essential

Why join us?
 
You will become a key part of a professional team where your organisation, initiative, and ideas will make a visible difference. The role offers variety, meaningful contact with clients and colleagues, and the opportunity to take ownership of essential administration and office processes.

Apply now
 
If you are an enthusiastic and professional individual who enjoys helping people, improving processes and keeping the details on track, we would love to hear from you. Apply now through SEEK with your CV and a brief cover letter outlining your skills and experience.

We will only be considering candidates who have the legal right to work in New Zealand, including those with a Resident Visa, Permanent Residency (PR), or New Zealand citizenship.

Please note that all applications are reviewed but only shortlisted candidates will be contacted.