Office Administrator

JOB OPPORTUNITY – OFFICE ADMINISTRATOR

Location: Durban – Prospecton
Availability: Immediate Start

Email CV to: [email protected]
Please use “Office Administrator” as the subject line.

Purpose of the Role

We are seeking a highly organised and detail-oriented Administrator to support our operations across sales, invoicing, reception, and cash office functions. The role plays a key part in ensuring smooth day-to-day operations, accurate processing of customer orders and invoices, and excellent customer service.

This is a multi-functional role suited to someone who is comfortable working in a fast-paced environment and handling a variety of administrative, financial, and customer-facing tasks.

Customer Service & Reception

• Answer and direct incoming calls via switchboard in a professional manner
• Act as first point of contact for customers and visitors
• Handle customer queries and provide basic assistance

Sales & Order Processing

• Capture and process customer orders accurately on system
• Assist with telesales and follow-ups on customer orders
• Maintain accurate customer records and sales information
• Support sales team with administrative tasks and reporting

Invoicing & Financial Administration

• Process invoices, credit notes, and adjustments accurately
• Match invoices to delivery notes, receipts, and supporting documents
• Capture and reconcile daily receipts and payments
• Assist with month-end reports, reconciliations, and account balancing

Cash Office & Operational Support

• Assist with cash-ups and balancing of daily transactions
• Support counter sales and customer transactions when required
• Assist with basic diesel/bulk sales administration and delivery documentation
• Help resolve discrepancies in cash, stock, or delivery records

General Administration

• Maintain accurate filing systems and spreadsheets
• Assist with operational reporting and data entry
• Provide general administrative support across departments
• Support management with ad hoc tasks as required

Requirements

• Previous administrative experience (finance, sales, or logistics environment preferred)
• Strong attention to detail and accuracy
• Good communication and customer service skills
• Computer literate (MS Excel essential)
• Ability to multitask and work under pressure
• Strong organisational and time management skills

Preferred Attributes

• Experience with invoicing or accounting systems
• Experience in a fuel, LPG, logistics, or distribution environment
• Reliable, proactive, and able to work independently

To apply, please send your CV to [email protected]

Only candidates meeting the essential criteria will be contacted.

If you do not hear from us within 14 days, please accept that your application was unsuccessful.

Job Type: Full-time

Application Question(s):

• Due to the nature of this role and the extended hours, do you have your own reliable vehicle and are you able to work extended hours when required to secure operations?
• How many years of experience using accounting/invoicing systems and Microsoft Excel for tasks such as invoicing, reconciliations, and data capturing?

Experience:

• Reception and Administration: 4 years (Required)

Location:

• Prospecton, KwaZulu-Natal (Required)

Work Location: In person