Office Administrator

About the Role

We are looking for an organised, reliable and proactive Office Administrator to join our team at Ultimate Air Ltd.

This is a varied role supporting the day-to-day running of the office and helping to ensure that our administrative processes operate efficiently. You will work closely with colleagues across the business and will be an important point of contact for customers, suppliers and visitors.

The ideal candidate will be organised, approachable and confident managing a variety of tasks, with excellent attention to detail and the ability to prioritise their workload in a busy environment.

Key Responsibilities

• Provide day-to-day administrative support to the business and wider team.
• Answer incoming telephone calls, deal with enquiries professionally and direct calls to the appropriate member of staff.
• Welcome visitors and provide a professional and friendly first point of contact.
• Maintain accurate records, filing systems and company documentation.
• Carry out data entry and ensure information is kept up to date and accurate.
• Assist with the preparation of reports, documents, correspondence and spreadsheets.
• Process invoices, purchase orders and other administrative financial records.
• Assist with general finance and accounting administration where required.
• Manage office supplies and place orders when required.
• Assist with the organisation of meetings, appointments and company events.
• Support colleagues with general administrative tasks and projects.
• Liaise with customers, suppliers and other external contacts when required.
• Help maintain an organised, professional and welcoming office environment.
• Identify opportunities to improve administrative processes and make day-to-day office procedures more efficient.
• Provide general support to other areas of the business when required.

About You

We are looking for someone who is:

• Highly organised with excellent attention to detail.
• Reliable, professional and able to work independently.
• Confident communicating with colleagues, customers and suppliers.
• Comfortable managing multiple tasks and changing priorities.
• Proactive and willing to take ownership of their responsibilities.
• Friendly and approachable, with a positive attitude.
• Confident using computers and Microsoft Office, particularly Outlook, Word and Excel.
• Accurate when entering information and maintaining records.
• Comfortable handling confidential and commercially sensitive information.
• Previous experience in an office administration or similar role is desirable.

What We Offer

• A varied and interesting role within an established and growing business.
• A friendly and supportive working environment.
• The opportunity to develop your skills and take on additional responsibilities as the business grows.
• A role where your contribution will have a genuine impact on the day-to-day running of the company.

About Ultimate Air Ltd

Ultimate Air Ltd is an established air conditioning wholesale business supplying customers across the UK.

We pride ourselves on providing excellent customer service, maintaining strong relationships with our customers and suppliers, and creating a supportive working environment for our team.

If you are an organised and enthusiastic administrator looking for a varied role within a growing business, we would be pleased to hear from you.

Pay: £25,420.00-£28,000.00 per year

Benefits:

• Company events
• Free parking
• On-site parking
• Private medical insurance
• Sick pay

Work Location: In person