Office Administrator

Our client is seeking an Office Administrator to join their Office Management team.

Responsibilities:

• Handling of telephone calls, both incoming and outgoing.
• Greeting and directing clients visiting the office for meetings.
• Taking and retrieving messages for various personnel.
• Receiving, sorting, and forwarding incoming mail.
• Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Assisting in the ordering, receiving, stocking, and distributing office supplies.
• Assisting with other related clerical duties such as printing, filing, photocopying, scanning, and binding.
• Process invoices, bookkeeping, maintaining budget book
• Supporting procurement and vendor management
• Booking flights, accommodation, visa applications and travel insurance
• Scheduling meetings when required
• Support organising internal & external events

Requirements:

• Good standard of education, preferably at Advanced Level
• Qualifications in administration or secretarial subjects would be considered an asset.
• Proficient in Microsoft Office applications, particularly Word and Excel
• Excellent communication skills in English (understanding Maltese is considered an assest)
• Highly organised and detail-oriented
• Able to multitask and prioritise effectively
• Be a good team player and a people person
• Pleasant personality with a client-oriented mindset
• Flexibility to accommodate the firm’s work exigencies

Interested? Apply Directly!