Office Administrator

Transportation Administrative Assistant

Company: Ryanson Transport
Job Type: Full-time
Location: Leduc AB

Job Overview

Ryanson Transport is seeking a reliable, organized, and detail-oriented Transportation Administrative Assistant to support our daily transportation and logistics operations. The successful candidate will assist with data entry, billing, invoicing, document management, and general administrative tasks to help ensure the smooth and efficient operation of our transportation business.

The ideal candidate is dependable, comfortable working with computers and administrative systems, and able to manage multiple tasks while maintaining accuracy and professionalism.

Key Responsibilities

• Perform data entry and maintain accurate transportation records.
• Prepare, review, and process customer invoices and billing documents.
• Assist with accounts receivable, accounts payable, and payment tracking as required.
• Organize and maintain transportation documents, including bills of lading, proof of delivery (POD), receipts, and delivery records.
• Assist with preparing driver paperwork, dispatch documents, and other operational forms.
• Communicate with customers, vendors, and internal team members regarding paperwork, billing, and shipment information.
• Review documents for accuracy and follow up on missing or incomplete information.
• Assist with tracking outstanding invoices, customer payments, and billing discrepancies.
• Maintain electronic and paper filing systems.
• Provide general office and administrative support to management and operations staff.
• Assist with additional administrative and transportation-related duties as required.

Qualifications and Skills

• Previous administrative, data entry, bookkeeping, or transportation office experience is an asset.
• Experience in the trucking, transportation, or logistics industry is preferred.
• Strong attention to detail and accuracy.
• Basic understanding of billing, invoicing, and record keeping.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Ability to learn transportation management, accounting, and billing software.
• Strong organizational, communication, and time-management skills.
• Ability to work independently and as part of a team.
• Dependable, professional, and willing to learn.

What We Offer

• An opportunity to gain experience in transportation and logistics administration.
• A supportive and professional work environment.
• Opportunities to develop administrative, billing, and operational skills.
• Compensation based on experience and qualifications.

How to Apply

If you are organized, detail-oriented, and interested in supporting the daily operations of a transportation company, we encourage you to apply.

Please submit your resume through Indeed for consideration.

Alternately submit your resume to [email protected]

Ryanson Transport is an equal opportunity employer and welcomes applications from qualified candidates.

Pay: $16.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Casual dress
• Extended health care
• On-site parking
• Vision care

Work Location: In person