Office Administrator

Position: Full-Time
Reports To: Owner / Management

Position Summary

We are looking for a dependable, organized, and detail-oriented Office Administrator to manage the day-to-day administrative functions of our office.

This position requires someone who can work independently, stay organized, maintain accurate records, and make sure important office and inventory tasks are completed on time. The ideal candidate is trustworthy, professional, good with numbers, and comfortable communicating with employees, customers, vendors, and management.

This position is structured as full-time, and hourly/salary will be dependent on the candidate's experience.

Primary Responsibilities

• Record customer payments and deposits.
• Make and track bank deposits.
• Perform bank and credit card reconciliations.
• Monitor outstanding accounts receivable and assist with collections.
• Assist with month-end and year-end accounting.
• Maintain employee and personnel records.
• Manage office files, documents, contracts, and correspondence.
• Answer phones and assist customers and vendors when necessary.
• Order office supplies and help manage normal office operations.
• Maintain confidentiality of company, employee, payroll, and financial information.
• Identify accounting or office issues and bring them to management's attention promptly.
• Assist management with additional administrative and accounting projects as needed.
• Manage and help with parts inventory
• Help manage yard and inventory specialist
• Manage IT and office maintenance
• Manage storage rental yard/business

What We Are Looking For

We are looking for someone who takes ownership of their position. This person should not need to be reminded repeatedly about deadlines or routine responsibilities.

The right person will be proactive, organized, accurate, and willing to communicate when they see a problem. We value someone who looks for ways to make the office more efficient rather than simply completing assigned tasks.

Schedule

This position will be an in person, business hours position.

Key Expectations

Accuracy – Organization – Confidentiality – Accountability – Communication – Follow-Through

The Office Administrator is an important part of keeping the company organized and financially informed. We are looking for someone who takes pride in their work and wants to become a dependable part of the team.

Benefits include health insurance, life insurance, dental insurance, vision insurance, 401k access, sick and vacation accrual.

REQUIREMENTS

• Previous bookkeeping and office management experience preferred. Strong understanding of accounts payable and accounts receivable. Experience with accounting software and Microsoft Excel. QuickBooks experience is a plus. Strong computer and data-entry skills. Excellent organizational and time-management skills. High attention to detail and accuracy. Ability to manage multiple responsibilities and deadlines. Good written and verbal communication skills. Ability to work independently without constant supervision. Must be dependable and have strong follow-through. Must maintain strict confidentiality. Valid driver's license preferred.

Heavy equipment repairs and sales focusing on the mining and construction industry