OFFICE ADMINISTRATOR

About the role

We are seeking an experienced Office Administrator to join SYA Power Resources in Johor Bahru, Johor. This is a full-time position that plays a vital role in ensuring the smooth and efficient operation of our office environment. As Office Administrator, you will be the backbone of our administrative function, providing essential support to management and staff whilst maintaining the highest standards of organisation and professionalism. This role is integral to our day-to-day operations and directly contributes to the success and productivity of the entire organisation.

Key responsibilities

• Managing office operations including scheduling meetings, coordinating with departments and maintaining office supplies and equipment
• Providing administrative support to senior management and various departments, including diary management, correspondence and document preparation
• Handling incoming and outgoing communications including emails, phone calls, post and courier services
• Maintaining and updating office filing systems, databases and records in both physical and digital formats
• Organising and coordinating meetings, events and conferences, including venue arrangements, catering and attendee management
• Processing and managing office-related expenses, invoices and purchase orders
• Ensuring compliance with company policies, procedures and health and safety regulations
• Providing reception services and welcoming visitors to the office
• Supporting human resources with recruitment administration, employee onboarding and record keeping
• Performing general administrative duties as assigned by management to support business objectives

What we're looking for

• Proven experience working as an Office Administrator or in a similar administrative support role, preferably for a minimum of 1-2 years
• Excellent organisational and time-management skills with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills in English; proficiency in Malay and Mandarin is advantageous
• Proficiency in Microsoft Office applications including Word, Excel and PowerPoint
• Experience with office management systems and database software
• Exceptional customer service skills and a professional demeanour when interacting with colleagues and visitors
• Ability to work independently and as part of a team in a fast-paced environment
• Strong attention to detail and accuracy in all administrative tasks
• Discretion and confidentiality when handling sensitive information
• A proactive approach to problem-solving and continuous improvement
• Flexibility and willingness to adapt to changing business needs

What we offer
At SYA Power Resources, we are committed to providing a supportive and rewarding work environment. We offer competitive remuneration packages, opportunities for professional development and career progression, and a collaborative workplace culture. Our employees benefit from flexible working arrangements where practicable, comprehensive health and wellness support, and access to training programmes to enhance skills and knowledge. We believe in investing in our people and fostering an inclusive workplace where every team member can thrive and contribute to our success.

About us
SYA Power Resources is a dynamic and forward-thinking organisation operating in the power and resources sector. We are committed to delivering excellence in our operations and maintaining strong relationships with our partners and clients. Our company values integrity, innovation and sustainability, and we strive to create a workplace culture that encourages collaboration, continuous improvement and professional growth. With our headquarters in Johor Bahru, we are proud to contribute to the region's economic development whilst maintaining the highest standards of operational excellence and corporate responsibility.

Apply now
If you believe you have the skills and experience required for this Office Administrator position, we would like to hear from you. Please submit your curriculum vitae, a cover letter and any relevant supporting documents to the SYA Power Resources recruitment team. We look forward to receiving your application.