Office Administrator

Freedom Integrated Healthcare

Position Title: Office Administrator
Location: Scottsdale, Arizona
Employment Type: Full-Time
Compensation: $24.00 - $28.00 per hour (based on experience)

Position Summary

Freedom Integrated Healthcare is seeking a highly organized, proactive, and professional Office Administrator to support executive leadership and daily business operations. This role serves as a key administrative resource for the organization and helps ensure the efficient operation of the office while supporting strategic initiatives, recruitment efforts, and operational workflows.

The ideal candidate is detail-oriented, trustworthy, capable of managing multiple priorities simultaneously, and comfortable interacting with employees, providers, leadership, vendors, and business partners.

Essential ResponsibilitiesHuman Resources Support

• Review and screen incoming resumes for open positions.
• Conduct initial candidate interviews to assess qualifications, professionalism, and organizational fit.
• Coordinate and schedule secondary interviews with the appropriate hiring manager or department leader.
• Maintain communication with candidates throughout the interview process.
• Assist with tracking applicants and maintaining recruitment records.
• Support hiring managers by ensuring a timely and organized recruitment process.

Executive and Leadership Support

• Manage calendars, meetings, and scheduling for leadership team members.
• Prepare meeting agendas, reports, presentations, and meeting minutes.
• Coordinate special projects and operational initiatives as assigned by leadership.
• Assist leadership with document preparation, correspondence, and follow-up activities.
• Monitor assigned action items and ensure timely completion.
• Serve as a professional point of contact for internal and external stakeholders.
• Assist with confidential projects and strategic initiatives as assigned by executive leadership.

Administrative and Business Operations

• Support day-to-day office operations and workflow management.
• Manage and order office, clinical, and operational supplies for all Freedom Integrated Healthcare locations.
• Maintain vendor relationships and assist with facility-related needs.
• Assist with contract administration, filing, and document management.
• Organize and maintain electronic and physical records.
• Coordinate company events, trainings, and employee meetings.
• Assist with policy updates, procedure documentation, and operational projects.
• Support financial and operational reporting efforts as assigned.
• Provide administrative support across multiple business divisions.
• Track and follow up on business initiatives, deadlines, and leadership requests.
• Assist with special projects and business initiatives as they arise.

Communication and Coordination

• Draft professional emails, letters, and internal communications.
• Coordinate activities between departments to ensure operational efficiency.
• Follow up on outstanding requests, projects, and deadlines.
• Maintain confidentiality when handling employee, patient, and business information.
• Represent the organization with professionalism and excellent customer service.

QualificationsRequired

• High school diploma or equivalent.
• Minimum of 2 years of experience in administrative support, executive assistance, office management, recruiting, or a related role.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to manage confidential information with discretion.
• Exceptional attention to detail and follow-through.
• Ability to prioritize multiple tasks in a fast-paced environment.

Preferred

• Associate's or Bachelor's degree in Business Administration, Healthcare Administration, Human Resources, or a related field.
• Experience in a healthcare, professional services, or multi-location business environment.
• Experience supporting executive leadership teams.
• Familiarity with applicant tracking systems and recruiting processes.

Key Competencies

• Professionalism and integrity
• Organization and planning
• Time management
• Communication and interpersonal skills
• Problem-solving
• Initiative and accountability
• Attention to detail
• Confidentiality
• Customer service orientation

Physical Requirements

• Prolonged periods of sitting and computer work.
• Ability to lift up to 25 pounds occasionally.
• Ability to move throughout office and clinical locations as needed.

Benefits

Freedom Integrated Healthcare offers a competitive benefits package that may include:

• Medical, dental, and vision insurance
• Paid Time Off (PTO)
• Paid holidays
• 401(k) retirement plan
• Professional development opportunities
• Employee wellness programs

Compensation

$24.00 - $28.00 per hour

Compensation will be determined based on experience, qualifications, and demonstrated ability to support executive leadership, recruiting activities, and business operations effectively.

Why Join Freedom Integrated Healthcare?

At Freedom Integrated Healthcare, you will play a critical role in supporting leadership and driving operational excellence across a growing healthcare organization. This position offers the opportunity to work closely with executive leadership, contribute to strategic initiatives, assist with hiring efforts, and help support the continued growth of the organization.

Freedom Integrated Healthcare is an Equal Opportunity Employer.

Pay: $24.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person