office administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and maintain a professional environment. This position offers an exciting opportunity to showcase your multitasking skills, technical proficiency, and commitment to excellence in a fast-paced setting.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and providing exceptional customer service with professional phone etiquette
• Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks for bookkeeping and record-keeping purposes
• Organize and maintain filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with organizational standards
• Assist with clerical tasks such as proofreading correspondence, preparing reports, and scheduling appointments
• Support medical or dental office functions by managing patient or client records, verifying insurance information, and coordinating appointments (if applicable)
• Handle administrative support duties including supply inventory management, mail distribution, and coordinating office maintenance
• Provide customer support by addressing inquiries promptly and professionally while maintaining organizational efficiency

Experience

• Proven office experience demonstrating strong organizational skills and multitasking ability in a busy environment
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for daily operations
• Experience with QuickBooks or other bookkeeping software is highly desirable for financial record management
• Previous clerical or administrative experience in a medical or dental office setting is a plus
• Strong computer skills including data entry, proofreading, and managing multi-line phone systems
• Excellent customer service skills with the ability to handle front desk responsibilities professionally
• Knowledge of office procedures such as filing systems, phone etiquette, and general administrative support tasks

Join us to be part of a vibrant team dedicated to delivering outstanding service while supporting the smooth operation of our organization!

Pay: From $21.00 per hour

Expected hours: No less than 40.0 per week

Work Location: In person