Office Administrator

About the job

Nolvis, an industrial drone company based in Dallas, TX, is looking for an Office Administrator to keep our U.S. business running.

As our first dedicated hire for office administration in the U.S., you'll handle a broad range of work across the company, from general administration and bookkeeping to sales administration and inventory.

This is a hands-on generalist role for someone with accounting experience who enjoys variety and the pace of a startup.

We especially welcome candidates who have handled a mix of administration, accounting, and operations at a startup or small-to-mid-sized company.

Why this role

• Be our first office administration hire in the U.S., working directly with leadership
• Work across administration, bookkeeping, sales operations, and inventory instead of a single narrow scope
• Build our back-office processes as we grow, not just follow existing ones
• Join as a founding member of our U.S. team and grow as we scale

What you'll do

[General administration]

• Handle general office and business administration, including documents, vendors, contracts, insurance, and office management
• Respond to requests from leadership and keep administrative tasks moving across the team

[Accounting]

• Handle day-to-day bookkeeping, including accounts payable and receivable, invoicing, expenses, and reconciliations
• Work with our external accounting firm on month-end close, tax filings, and other accounting matters

[Sales & inventory]

• Support sales administration, including quotes, purchase orders, order processing, and customer invoicing
• Manage inventory records and coordinate with the team on stock levels when needed

[Process]

• Build and improve processes and checklists for our back office

What you bring

• Hands-on experience in accounting or bookkeeping, such as AP/AR, invoicing, and reconciliations
• Ability to handle day-to-day accounting tasks independently while working with an external accounting firm
• Interest in a broad generalist role rather than a dedicated accounting position
• Strong attention to detail and the judgment to handle complex rules and procedures
• A startup mindset: comfortable with ambiguity, broad responsibilities, and taking ownership
• Fluent English
• Ability to commute daily to our Dallas, TX office

Nice to Have

[Background]

• Experience wearing multiple hats across administration, accounting, and operations at a startup or small-to-mid-sized company
• Experience at a manufacturing or hardware company

[Administration & operations]

• Experience in office administration, office management, or operations
• HR administration experience, such as payroll, onboarding, and benefits
• Inventory management or supply chain experience
• Sales operations or order management experience

What matters most

Above all, we're looking for a versatile generalist who can keep things moving without step-by-step direction.

Accounting is an important part of this role, but it is one part of a broad scope.
You should be comfortable taking on whatever the business needs, from handling bookkeeping with our accountants to processing an order, tracking inventory, or sorting out an administrative issue.

Your scope can grow into HR or operations based on your background.

Location & eligibility

• This role is fully on-site at our Dallas, TX office. You must be able to commute to the office daily. Remote or hybrid work is not available.
• Candidates must be authorized to work in the U.S.

Our hiring process

Our hiring process typically includes:

• A 30-minute initial video interview
• An in-person interview at our Dallas office
• Additional follow-up discussions or practical assignments if needed

About Nolvis

Nolvis designs and builds its own industrial drones for surveying, mapping, and inspection.
We are in the startup phase of our U.S. operations in Dallas, and everyone who joins now is a founding member of the team.
That means broad ownership, real decision-making authority, and problems no one has solved for you yet.

It is a challenge — and the fastest place to grow.

Pay: $60,000.00 - $90,000.00 per year

Language:

• English (Preferred)
• Japanese (Preferred)

Ability to Commute:

• Dallas, TX 75247 (Preferred)

Work Location: In person