Office Administrator

Overview

We are seeking a dynamic and highly organized Office Administrator to join our Montessori School team! This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. As the backbone of our administrative operations, you will manage a variety of clerical and organizational tasks that keep our workplace efficient, welcoming, and productive. If you thrive in a fast-paced environment and possess excellent communication and technical skills, this is your opportunity to make a meaningful impact every day!

Duties

• Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee office management tasks such as filing, data entry, maintaining supplies, and organizing documents using productivity software like Microsoft Office and spreadsheets.
• Coordinate calendar management and schedule appointments for team members, ensuring efficient time management.
• Utilize computer literacy skills to prepare word processing documents, proofread correspondence, and update databases with accuracy.
• Provide exceptional customer service by assisting clients and visitors, addressing inquiries promptly, and supporting client communication efforts.
• Handle clerical duties including filing, photocopying, scanning documents, and maintaining organized records for easy retrieval.
• Support personal assistant activities such as travel arrangements or special project coordination when needed.

Experience

• Proven office experience with strong organizational skills in a professional environment.
• Familiarity with office management procedures and administrative best practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with data entry and spreadsheet management.
• Experience working with QuickBooks or similar accounting software is a plus.
• Excellent communication skills—both verbal and written—and the ability to handle phone communication effectively.
• Bilingual abilities are highly desirable to support diverse client and staff interactions.
• Demonstrated ability to multitask efficiently while maintaining attention to detail in a fast-paced setting.

Join us to be part of an energetic team dedicated to excellence! Your organizational expertise will help create a seamless office environment where productivity thrives and everyone feels valued. We welcome motivated professionals eager to contribute their skills in a supportive workplace that promotes growth and success!

Pay: $15.00 - $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person