Office Administrator

Overview

We are looking for an organised, reliable and proactive Office Administrator to join our busy vehicle repair centre.

The successful candidate will play a key role in the day-to-day running of the office, supporting the workshop team, customers, suppliers and management. This is a varied position suited to someone who enjoys working in a fast-paced environment and is confident managing multiple tasks at the same time.

Key Responsibilities

• Managing general office administration and ensuring paperwork is completed accurately
• Answering telephone calls and dealing with customer and supplier enquiries
• Customer vehicle bookings and coordinating repair schedules
• Liaising with customers, fleet operators, insurance companies and suppliers
• Opening and closing job cards and maintaining accurate vehicle records
• Preparing estimates, invoices and other documentation
• Updating customers on vehicle repair progress
• Ordering parts and liaising with suppliers where required
• Processing purchase invoices and assisting with accounts administration
• Maintaining accurate electronic and paper filing systems
• Providing administrative support to management as required

We are looking for someone who is:

• Highly organised with excellent attention to detail
• Confident communicating with customers, suppliers and colleagues
• Comfortable using Microsoft Office and computer-based systems
• Able to prioritise work and manage multiple tasks
• Professional, friendly and approachable
• Reliable and able to work well under pressure
• A confident telephone manner
• Able to use initiative
• Comfortable working as part of a busy team

Previous experience in the motor trade would be an advantage.

Knowledge of workshop management systems such as AutoFlow and Garage Data Systems would be favourable.

How to Apply

If you are an organised administrator looking for a varied role within the vehicle repair industry, we would like to hear from you.

Please send your CV and a brief covering message to [email protected]

Pay: £15.00 per hour

Expected hours: 42.5 per week

Benefits:

• Company events
• Company pension
• Employee discount
• On-site parking

Application question(s):

• Do you have experience with Microsoft Office?

Experience:

• Administrative: 2 years (required)

Location:

• Exeter, Devon (required)

Work Location: In person