Office Administrator

Who you are

• You love working in and are comfortable in a fast-paced, roll up your sleeves type environment; self-starter, doer personality who will take initiative from day 1
• You are an extremely positive and upbeat person, someone who views challenges as opportunities
• You have strong communication skills and can provide clear, concise information to key stakeholders on various teams
• You are a team player who is willing to do anything to support the team and business
• You are extremely organized and have a strong, astute attention to detail
• You thrive making autonomous decisions towards ongoing improvement across all office functions
• You have a knack for meticulous record keeping and documentation
• You naturally respect and understand the importance of confidentiality
• You bring a scrappy approach to problem solving and a can-do attitude
• You exhibit a strong work ethic and proven loyalty
• You can comfortably lift 15-20 lb. items for mail room and office maintenance purposes
• You are comfortable with being on-site at our Secaucus, NJ location 5 days a week

What the job involves

• Be the point of contact and coordinate all office services: i.e. coffee, breakfast, cleaning services, plant maintenance, etc
• Ensure all supplies are ordered and well-organized
• Dynamically optimize the space according to team needs, challenges, and changes
• Act as chief problem solver within our physical space, proactively identifying areas of improvement, facilitating repairs, cleaning services, and filing tickets
• Proactively manage requests and suggestions for office improvements; log issues promptly and ensure timely follow through
• Own the planning and execution for various events such as holiday parties, office celebrations, birthday roundtables, etc
• Own messaging information about building procedures, changes, or alerts
• Maintain, identify, and communicate office policies and procedures, and ensure they are implemented appropriately
• Keep up to date with office safety and regulations
• Manage new hire welcome logistics, including maintaining swag inventory, assembling gift bags, and configuring desk spaces prior to start dates
• Coordinate the preparation, slide formatting, and final review of presentation decks ahead of DFC all-hands meetings
• Greet office visitors and employees upon arrival, directing them to their designated contact or meeting location
• Record, summarize, and distribute detailed meeting minutes, tracking key decisions and action items for stakeholders when needed
• Clear and reset workstations following employee departures to ensure desk spaces remain clean and ready for reuse
• Ensure conference rooms and shared office spaces are clean, organized, and well-stocked on a daily basis
• Pick up and distribute mail
• Manage, write, and edit our monthly office newsletter to keep the team informed and engaged

Benefits

• Generous Paid Time Off including annual leave, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family.
• Universal Paid Parental Leave for both parents + flexible return to work program - because we know your newest family member(s) deserve your undivided attention.
• Paid Sabbatical after 5 years of continuous service
• Exclusive employee subscription and rental discounts
• 401k match
• Work from home opportunities
• Comprehensive health, dental care and dependents care from day 1 of employment - Your health comes first and we’ve got you covered.
• Competitive Stakeholder Pension - taking care of your future
• Company wide events and outings - our team spirit is no joke - we know how to have fun!
• Hybrid Work - our corporate employees have the option to work remotely 3 days a week, in accordance with Company policies