Office Administrator

Reporting to the HRBP, SEA, the Office Administrator oversees daily office operations across all four Aramex Singapore sites. The role provides executive support to senior leaders, manages office and facilities operations, coordinates procurement through Ariba, and supports company events.

Key Responsibilities

Executive Support

• Coordinate travel arrangements for the Regional CEO and APAC Functional Directors, including flights, accommodation, transport, and visas requirements.
• Prepare and track travel and expense claims in compliance with company policies.
• Manage calendars, meetings, correspondence, reports, presentations, and confidential administrative matters.

Office & Procurement Management

• Manage stationery and pantry supplies across all sites, including inventory, ordering, and vendor coordination.
• Raise and track PRs/POs and maintain vendor records in Ariba.
• Support cost control through effective supplier management and timely invoice processing.

Facilities Management

• Ensure all offices remain safe, clean, and well maintained.
• Coordinate repairs, maintenance, and servicing with landlords, building management, and vendors.
• Support office moves, renovations, and workplace health and safety compliance.

Events Support

• Support the planning and execution of company events, including town halls, employee engagement activities, and celebrations.

Requirements

• Diploma in Business Administration, Office Management, or a related field.
• 1–2 years of experience in office administration, executive support, or a similar role.
• Strong organizational, multitasking, and stakeholder management skills.
• Proficient in Microsoft Office applications.
• Experience with SAP Ariba is preferred; training can be provided.
• Strong communication skills, discretion, and the ability to work independently.