Office Administrator

Key Responsibilities

• Handle day-to-day office administration, including correspondence, filing and scheduling
• Issue and manage gate passes and visitor passes for employees, visitors, suppliers, subcontractors and delivery vehicles, maintaining accurate entry and exit records
• Coordinate with security and site teams to verify visitor details, obtain approvals and ensure access control procedures are followed
• Process and track permits and access passes for project sites, labor camps and client premises, and follow up on renewals
• Prepare, organize and maintain project documents such as contracts, subcontractor agreements, purchase orders, delivery notes, site reports and material approvals
• Coordinate with project managers, site engineers and foremen to collect timesheets, attendance records and site updates
• Support procurement by preparing quotation comparisons, following up with suppliers and tracking deliveries
• Maintain records of company licenses, insurance, permits, vehicle registrations and equipment documents, and track renewal dates
• Assist HR with employee records, onboarding, visas and labor documentation, leave records and attendance
• Support accounts by organizing invoices, processing payment requests and tracking petty cash and expenses
• Manage office supplies, equipment, company vehicles and site camp requirements
• Prepare reports, letters, tenders and meeting minutes as required
• Ensure compliance with company policies, document control procedures and health and safety requirements
• Handle phone calls and emails professionally on behalf of the company
• Bachelor's degree in Business Administration or related field, providing a solid foundation in organizational management.
• Minimum of 3 years of experience in an administrative role, showcasing a proven track record of efficient office management.
• Professional certifications such as CAP (Certified Administrative Professional) are preferred, validating expertise in administrative functions.
• Experience in a corporate environment, particularly in fast-paced industries, demonstrating adaptability to dynamic work conditions.

Pay: AED2,500.00 - AED4,000.00 per month

Work Location: In person