Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! This vital role ensures the smooth and efficient operation of daily office functions, providing exceptional support to staff, clients, and visitors alike. The ideal candidate will bring a proactive attitude, excellent communication skills, and a knack for multitasking. Your energy and enthusiasm will help foster a welcoming environment while maintaining high standards of professionalism and productivity.

We are looking for someone who communicates professionally, takes initiative, and can manage multiple tasks while helping keep our office organized and running smoothly. Knowledge of flooring, construction, remodeling, or the home improvement industry is a plus.

Responsibilities

• Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems.
• Coordinate calendar schedules, appointments, meetings, and events with precision and attention to detail.
• Maintain accurate records through data entry, filing, and updating spreadsheets using Microsoft Office tools such as Word and Excel.
• Handle correspondence, proofread documents, and perform word processing tasks efficiently to support team needs.
• Assist with office management duties including supply inventory, equipment maintenance, and organization of shared spaces.
• Assist with customer follow-ups, appointment confirmations, and estimate scheduling.
• Maintain organized office records and ensure tasks are completed accurately and on time.
• Utilize computer skills to streamline administrative processes, improve productivity software usage, and ensure overall office efficiency.
• Assist management with general administrative duties as needed.

Requirements

• Proven clerical experience or office management background with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent typing and proofreading abilities.
• Familiarity with QuickBooks accounting software is preferred but not mandatory; willingness to learn is essential.
• Experience managing multi-line phone systems and demonstrating excellent phone etiquette.
• Bilingual abilities are highly desirable to support diverse client interactions.
• Strong computer literacy including data entry, file management, and technical proficiency in productivity tools.
• Exceptional time management skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Previous experience in customer service or front desk roles that involve client communication and support.
• Personal assistant or calendar management experience is a plus for coordinating schedules efficiently.
• Knowledge of construction, flooring, remodeling, or the home improvement industry preferred, but not required.

Join Floor Accents Design Center as a Part-Time Office Administrator and become part of a team dedicated to providing excellent customer service and keeping daily operations running smoothly! Your organizational skills, attention to detail, and positive attitude will make a meaningful impact every day as you support our team, assist customers, and help ensure our office stays organized and efficient.

Pay: $15.00 - $20.00 per hour

Expected hours: 25.0 per week

Work Location: In person