Office Administrator

Office Administrator

About MAISON

MAISON is a boutique luxury real estate brokerage based in Nassau and the exclusive Forbes Global Properties affiliate for The Bahamas. We represent distinguished residences, land and new developments across New Providence and the Family Islands, for an international clientele of buyers, sellers and investors. Our founder, Ryan Knowles, has more than $500 million in Bahamian luxury sales. We’re a small, ambitious team, and every role here has real ownership.

Full-time · Deanna House, Nassau, in office · Reports to the Executive Assistant

You’ll be the front desk and the backbone of the office: greeting clients and visitors, answering the phones and inbox, and handling the records, scheduling and day-to-day admin that let our advisors spend their time with clients. Most of your day is in the office, with the occasional run around town. There is real room to grow here, and strong performance is recognised.

What You’ll Own

• Front desk: greeting clients, visitors and advisors, and being the polished first impression of MAISON.
• Calls and the general inbox: answering and routing every enquiry to the right advisor the same day.
• Opening and closing the office, and keeping it presentable and well stocked.
• Records and filing: managing the office’s physical and digital records, including filing systems, shared drives and folder structure.
• Scheduling: coordinating calendars, meetings and appointments for the office and the Executive Assistant.
• Bookkeeping and invoices: gathering incoming invoices into our tracker, recording expenses and keeping the records accurate and up to date.
• Office management: vendor coordination, supply ordering, equipment and office upkeep.
• Keys and showings: the key register and the showing calendar for MAISON listings.
• Advisor and office support: printing, preparing meeting materials, deliveries and supporting the Executive Assistant with admin and follow-ups.
• Runs and open houses: morning runs to attorneys, banks and government offices as needed, and support with open house setup and signage on the day.

What You’ll Bring

• Administrative experience in a professional, client-facing business.
• A polished, friendly manner and excellent spoken and written English.
• Experience with records management, scheduling and office administration. Basic bookkeeping experience is a plus.
• Strong organisation, reliability and a can-do attitude.
• Confidence with Microsoft 365 and learning new systems.
• A valid driver’s licence and reliable vehicle for occasional runs. We provide a gas allowance and a company phone.
• Ability to lift at least 30 lbs for deliveries and moving items.
• Availability for occasional weekend open houses and events is a plus.