Office Administrator

Job Summary

We are seeking a detail-oriented and highly organized Office Administrator to support our daily operations. This role involves managing client and phone communications, handling word processing and spreadsheet tasks, and assisting with the implementation of new company software. The ideal candidate will demonstrate strong computer literacy, proficiency with productivity software, and excellent communication skills to ensure smooth office functioning and effective support across departments.

Responsibilities

• Manage and facilitate client communication to ensure timely and professional interactions.
• Handle incoming and outgoing phone calls, directing inquiries appropriately and maintaining professional rapport.
• Perform word processing tasks, including document creation, editing, and formatting.
• Maintain and update spreadsheets for various operational needs, ensuring accuracy and accessibility.
• Utilize productivity software such as Microsoft Office to prepare reports, presentations, and correspondence.
• Assist in implementing new company software systems to improve office efficiency and workflows.
• Support daily administrative tasks such as scheduling, filing, and data entry to keep office operations running smoothly.
• Maintain a high level of computer literacy and technical proficiency to troubleshoot basic issues when necessary.
• Collaborate with team members to improve office processes and contribute to a productive work environment.

Skills

• Strong communication skills for effective client and phone interactions.
• Proficiency in word processing, spreadsheets, and other productivity software, particularly Microsoft Office suite.
• Technical proficiency with computers and familiarity with office equipment.
• Ability to learn new software quickly and assist in its implementation.
• Excellent organizational skills with attention to detail.
• Prior office experience is preferred but not mandatory; a willingness to learn is essential.
• Strong problem-solving abilities combined with a proactive approach to administrative support.

Pay: $20.00 - $30.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person