Office Administrator

We are a local, family run construction business seeking a reliable, organized, and detail-oriented Office Administrator to support the accounting and day-to-day operations of our office. The successful candidate will focus on accounts payable and receivable, transaction entry, tax payment processing, record maintenance, quoting, and sales administration, while also providing secondary reception and customer service support as needed.

Position details: This is a part-time maternity leave contract for 12–18 months, paying $20–$25 per hour.

Key Responsibilities

· Process accounts payable and accounts receivable transactions.

· Prepare and process monthly and quarterly tax payments.

· Order materials, follow up with suppliers, track deliveries, and report missing or damaged items.

· Prepare accurate quotes and sales paperwork quickly and efficiently.

· Assist in managing reception duties, including answering phones, monitoring general email accounts, greeting visitors, and responding to routine inquiries professionally, directing questions or issues to the appropriate team member when required.

· Producing and maintaining spreadsheets

· Send and receive emails and other correspondence and receive and distribute incoming mail.

· Maintain accurate office, employee, and resident files in both paper and electronic formats.

· Enter and organize client transactions and supporting documents accurately and on time.

· Identify missing information or potential errors and promptly raise questions with the appropriate team member.

Qualifications and Skills

· Excellent verbal and written communication skills.

· Proficiency in Microsoft Word, Excel and Gmail.

· Experience using Sage 50.

· Strong problem-solving skills and attention to detail.

· A professional, responsive, and positive approach to work.

· Highly proactive and organized, with the ability to manage multiple priorities.

· Ability to work independently with minimal supervision.

Experience and Requirements

· One to three years of related experience in an office environment.

· One to three years of experience in Sage 50 Accounting software, or similar cloud accounting software.

· Valid driver’s licence.

How to Apply

If you are a dependable administrative professional who takes pride in accuracy, organization, and excellent service, we encourage you to apply. Please submit your résumé and a brief cover letter outlining your relevant experience. Please include your availability and preferred start date.

Job Types: Part-time, Temporary
Contract length: 12-18 months

Pay: $20.00-$25.00 per hour

Expected hours: 20.0 – 35.0 per week

Language:

• English (required)

Work Location: In person