Office Administrator

Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your proactive approach and excellent communication skills will support various administrative functions, enhance customer service experiences, and maintain a welcoming environment for staff and visitors alike. If you thrive in a fast-paced setting and enjoy multitasking with precision, this opportunity is perfect for you to make a meaningful impact every day!

Duties

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Record daily job details of the crews with safety hazard information
• Determine and establish office procedures and routines.
• Schedule and confirm appointments, Answer telephone and relay telephone calls and messages.
• Prepare, key in, edit and proofread correspondence, invoices, reports and related material from machine dictation and handwritten copy.
• Open and distribute incoming regular and electronic mail and other material and coordinate the flow of information internally and with other departments and organizations.
• Handle data entry tasks accurately using Microsoft Office tools, Google Workspace, and QuickBooks for bookkeeping and financial record keeping
• Maintain organized filing systems—both digital and paper—to ensure quick retrieval of documents and compliance with company policies
• Provide exceptional customer support by addressing inquiries, scheduling appointments, and assisting clients as needed

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• Requirements
• Proven experience in office administration or clerical roles with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks for bookkeeping and data management
• Excellent computer skills with the ability to learn new software quickly; experience with multi-line phone systems is preferred
• Previous customer service experience demonstrating strong phone etiquette and professional communication skills
• Familiarity with filing systems—both electronic and physical—and data entry accuracy
• Ability to multitask efficiently while maintaining a positive attitude in a fast-paced environment
• Strong proofreading skills to ensure clear, error-free correspondence and documentation

Join us as an Office Administrator where your organizational talents will keep our operations running seamlessly! We value energetic professionals who are eager to contribute their skills in a supportive environment. This paid position offers an exciting opportunity to develop your career while making a difference every day!

Pay: From $15.00 per hour

Expected hours: 8.0 per week

Work Location: In person