Office Administrator

Job Title: Office Administrator

Company: All Seasons Chimney, Inc. Location: New Windsor, NY Job Type: Full-Time

Office Administrator

All Seasons Chimney, Inc. is seeking a dependable, organized, and customer-focused Office Administrator to join our growing team. This position is ideal for someone who enjoys working in a fast-paced office environment, providing exceptional customer service, and keeping daily operations running smoothly.

Responsibilities

• Answer incoming phone calls and assist customers professionally.
• Schedule service appointments and coordinate technician calendars.
• Provide outstanding customer service before, during, and after appointments.
• Enter customer information, estimates, invoices, and service records accurately.
• Process payments and maintain customer accounts.
• Utilize QuickBooks for invoicing, payments, and basic bookkeeping tasks.
• Maintain electronic and paper filing systems.
• Communicate with technicians regarding daily schedules and customer updates.
• Managing incoming and outgoing mail and packages.
• Assist with general office administration and other duties as assigned.

Required Qualifications

• Minimum 1 years of office administration experience.
• Excellent customer service and communication skills.
• Experience using QuickBooks
• Strong scheduling and calendar management skills.
• Accurate and efficient data entry skills.
• Proficient with Microsoft Office (Google Doc, Google Sheets, Gmail).
• Strong organizational and multitasking abilities.
• Ability to work independently while supporting a team.
• Professional phone etiquette and positive attitude.

Compensation

• Competitive hourly pay based on experience.
• Full-time, year-round position.
• Tuesday through Friday schedule (8am - 5pm) & Saturday (8am - 2pm)
• Pay Range ($18 to 20 per hour)

How to Apply

Please submit your resume via application.

All Seasons Chimney, Inc. is an Equal Opportunity Employer. We value professionalism, integrity, and a commitment to providing exceptional service to our customers.

Pay: $20.00 per hour

Work Location: In person