Office Administrator

About the Position

We are looking for a dependable, organized, and proactive Administrative Assistant / Client Services Coordinator to work directly with the business owner and support two growing businesses in mobile diesel repair and real estate.

We need someone who takes initiative, manages multiple priorities, communicates professionally, and follows through without constant reminders.

Experience in both industries is not required. We will train the right person.

Responsibilities

• Answer customer calls, emails, and messages promptly.
• Schedule appointments and coordinate service requests.
• Follow up on estimates, approvals, customer updates, and pending tasks.
• Maintain accurate customer records, documents, and spreadsheets.
• Manage real estate CRM contacts, reminders, and follow-ups.
• Create flyers, social media graphics, and marketing materials using Canva.
• Track deadlines, organize priorities, and provide clear updates to the owner.
• Identify what needs attention and take initiative to keep daily operations moving.

Qualifications

• Strong organization, attention to detail, and time management.
• Excellent communication and customer service skills.
• Ability to multitask, prioritize, and complete assignments independently.
• Comfortable using computers, email, calendars, spreadsheets, and Canva.
• Willingness to learn new systems and maintain accurate records.
• Dependable, accountable, and receptive to feedback.
• Good judgment, problem-solving skills, and a strong work ethic.

Administrative, dispatch, customer service, or real estate experience is a plus but not required.

Opportunity for Growth

We are looking for someone who can grow beyond completing assigned tasks and eventually help manage daily office priorities independently. Growth opportunities are based on performance and business needs.

Want to Expedite Your Application?

Email your resume to [email protected].

Subject: Administrative Assistant / Client Services Coordinator

Briefly answer:

• How do you stay organized and ensure nothing gets overlooked?
• Tell us about a time you took initiative without being asked.

We value candidates who follow instructions, communicate clearly, and take pride in their work.

We look forward to hearing from you!

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Education:

• High school or equivalent (Required)

Experience:

• Sales: 3 years (Required)
• Microsoft Office: 3 years (Required)

Work Location: In person