Office Administrator

Join us in making an impact in our community through a historic organization serving youth and families.

The Cabbage Patch Settlement House is a local non-profit, empowering children, youth, and families to reach their full potential since 1910. Our mission is to provide life-changing academic, recreational, and mentoring opportunities through Christ-centered values. Ultimately, we aspire to empower youth and their families to achieve success and create a better world.

At its core, The Cabbage Patch is a relationship-focused organization. We build community to reinforce our mission and gain a sense of belonging and purpose. To that end, we value the inherent worth of each individual as a child of God, deserving of our best efforts.

Position Summary

The Office Administrator works across various departments to provide administrative support for The Patch. This role supports the Executive Director, Director of Finance, Facilities & IT, and the Director of Human Resources. A high level of integrity and discretion in handling confidential information and the ability to develop positive relationships with various constituents are vital aspects to the success of this role.

The Office Administrator interacts with a wide variety of people, including the Board of Directors, staff team members, Patch members and their families, vendors, visitors, and volunteers. This person is responsible for welcoming visitors, coordinating meetings and appointments, and providing critical support in various administrative projects.

Essential Job Functions:

• Handle incoming calls, emails, and correspondence in a friendly and professional manner; process all incoming and outgoing mail
• Manage office operations, including maintaining office supplies, equipment, and inventory.
• Ensure the office is well-organized, clean, and presentable.
• Provide administrative support HR appreciation and engagement efforts by tracking employee milestones, organizing staff events, and coordinating appreciation activities and communications.
• Provide comprehensive administrative support to the Executive Director and other senior staff.
• Provide administrative support to the Finance department, including preparing and processing daily deposits, managing accounts payable tasks such as reviewing and processing invoices, check requests, and EFT payments, reconciling vendor statements and resolving discrepancies, reconciling monthly credit card statements, and collecting, filing, and coding receipts and expenses.
• Coordinate logistics for board meetings and assist with the preparation and distribution of materials for board and committee meetings, including agendas, reports, and minutes.
• Engage in regular communication with board members via email, phone, and virtual meeting tools.
• Maintain a flexible and adaptable approach, willing to take on a variety of tasks to support the organization's mission

Qualifications:

• Demonstrated Christ-like concern for all people, supporting the goals, philosophy, and beliefs of The Cabbage Patch Settlement House, Inc.
• Associate’s degree in office administration, accounting, or a related field strongly preferred
• Minimum of three years’ experience in an administrative role in an office setting; nonprofit experience is a plus.
• Experience with accounts payable or general accounting systems a plus
• Highly proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with Adobe and Adobe Creative Suite is a plus.
• Excellent communication and interpersonal skills, with the ability to maintain effective relationships through phone, email, and in-person interactions.
• Ability to work efficiently and productively under time constraints with regular interruptions.
• Good judgment and ability to maintain confidentiality.
• Flexible and adaptable, willing to perform a variety of tasks as needed.
• Proven ability to work with diverse groups of individuals.
• Ability to successfully complete a pre-employment background check and drug screening.

Job Type: Full-time

Pay: $45,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Is the stated salary within your expected compensation for this position?

Education:

• Associate (Required)

Experience:

• Office management: 3 years (Required)

Work Location: In person