Office Administrator

EFA GROUP comprises companies in Aerospace, Security, Defense, and Industrial Cooperation with a solid international presence. EFA GROUP currently employs more than 400 people , the majority of whom are engineers and scientists. Headquartered in Greece, the Group maintains a strong international presence across Europe (Cyprus, Belgium, Switzerland, Estonia, and Germany), Asia (Singapore, Indonesia, and South Korea), the Middle East (UAE), and the United States , serving customers in 34 countries worldwide.

The GROUP includes EFA VENTURES (Supply Chain Management and integrated services), AEROSPACE VENTURES (Industrial Participation and related services), SCYTALYS (Systems Integration and Software), ES SYSTEMS (MEMs & IoT Integration), EPICOS (Global Defense B2B Information Platform), UCANDRONE (Unmanned Systems), AETHER AERONAUTICS (Target Drones), STHENOS AI (Intelligence Solutions), THYREOS CYBER (cyber security) , SUPERIOR AIR (aviation services and specialized aerial missions), SSMART (defense hardware - software production and services).

SSMART is a Greek high-technology company specializing in Radar systems, Combat Management Systems (CMS), Command & Control (C2) solutions, software development, and systems integration for naval and mission-critical applications. Since July 2026, SSMART has been part of EFA GROUP, strengthening the Group’s capabilities in advanced defense technologies.

The Role

SSMART is currently looking for a skilled Office Administrator to support the smooth day-to-day operation of its offices. The successful candidate will be responsible for front desk and administrative activities, while also coordinating office facilities, business travel arrangements, and general workplace needs.

Key Responsibilities

• Handle incoming calls and emails, welcome visitors, and provide front desk support
• Coordinate appointments, meetings, and calendars for company executives
• Monitor office supplies and coordinate orders when required
• Arrange flights, accommodation, and other travel-related bookings for employees
• Coordinate cleaning services and ensure the office environment is well maintained
• Support office space organization, including internal office moves and workstation arrangements
• Coordinate scheduled inspections, maintenance, and repairs of building systems, including electrical, plumbing, HVAC, and elevators
• Liaise with external service providers and support the smooth day-to-day operation of office facilities

Requirements

• Minimum 2 years of experience in a similar administrative, office management, or front desk role is preferred
• Good command of English
• Excellent computer skills, including Windows and Microsoft Office
• Strong ability to use online tools and internet-based services
• Good organizational and communication skills
• Ability to coordinate multiple tasks and work effectively with internal teams and external service providers