Office Administrator

Job Overview

We are seeking a dedicated and organized Office Administrator to join our team. The ideal candidate will play a vital role in maintaining smooth office operations, providing exceptional customer service, and supporting administrative functions across various departments. This position offers an opportunity to work in a dynamic environment where attention to detail and strong organizational skills are highly valued. The Office Administrator will be responsible for managing clerical tasks, coordinating communication, and ensuring efficient workflow within the office setting.

Duties

• Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks
• Handle filing systems, document proofreading, and ensure all administrative paperwork is properly organized and up-to-date
• Provide customer support by addressing inquiries via phone, email, or in person, demonstrating excellent phone etiquette and customer service skills
• Assist with bookkeeping tasks such as invoicing, billing, and basic financial record keeping
• Support medical or dental office functions if applicable, including scheduling appointments and managing patient or client information
• Coordinate appointments, meetings, and calendar management for staff members
• Perform general clerical duties such as photocopying, faxing, and organizing supplies to ensure the office runs efficiently

Qualifications

• Proven experience in an administrative or clerical role; experience in medical or dental offices is a plus
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks
• Strong computer skills with the ability to learn new software quickly
• Excellent organizational skills with keen attention to detail and accuracy in data entry and proofreading
• Exceptional customer service skills with professional phone etiquette and communication abilities
• Ability to manage multi-line phone systems and handle high-volume inquiries effectively
• Prior experience with filing systems, bookkeeping, or front desk responsibilities preferred
• Demonstrated ability to work independently as well as part of a team in a fast-paced environment
• Strong typing skills with a focus on efficiency and accuracy

This role offers an engaging work environment where your organizational talents will contribute significantly to the success of our office operations. We value proactive individuals who are eager to support our team through excellent administrative support.

Pay: $19.53-$26.00 per hour

Experience:

• Customer service : 2 years (required)

Work Location: In person