Office Administrator

We're Hiring – Office Administrator

Paul & Shini Architects | Kochi, Kerala

Paul & Shini Architects is looking for a responsible, organized, and detail-oriented Office Administrator with knowledge of financial management to oversee daily office operations and support administrative and financial activities.

The ideal candidate should be capable of managing office documentation, maintaining financial records, tracking expenses, and ensuring smooth coordination between the management, clients, and team members.

Job Details

• Position: Office Administrator
• Experience: Minimum 1 year
• Location: Kochi, Kerala
• Employment Type: Full-time

Key Responsibilities

• Manage daily office operations and administrative activities.
• Maintain financial records, invoices, bills, receipts, and payment details.
• Track office expenses, budgets, and cash flow records.
• Assist with basic bookkeeping, expense tracking, and financial reporting.
• Monitor client payments, outstanding dues, and vendor payments.
• Handle phone calls, emails, appointments, and office correspondence.
• Maintain organized records, files, contracts, and project-related documents.
• Coordinate with architects, clients, vendors, and other team members.
• Assist management with administrative and financial documentation.
• Monitor office supplies and ensure the smooth functioning of the office.

Requirements

• Minimum 1 year of experience in office administration or a related role.
• Good knowledge of financial management, bookkeeping, and expense tracking.
• Familiarity with invoices, billing, payment records, and basic financial reporting.
• Proficiency in MS Excel, MS Office, and email communication.
• Knowledge of accounting software such as Tally or similar tools is an advantage.
• Strong organizational, communication, and time-management skills.
• Ability to handle confidential financial information responsibly.
• Previous experience in an architectural firm or construction-related company will be an advantage.

Join Paul & Shini Architects and become part of a collaborative team focused on creating thoughtful architectural spaces.

Work Location: In person