Office Administrator

Job Description – Office Administrator / Admin Executive

Company: Tortek India Private Limited
Location: Gurugram, Haryana
Department: Administration
Job Type: Full-time, On-site

Job Summary

We are looking for a responsible, organized, and proactive Office Administrator / Admin Executive to manage day-to-day administrative activities at our Gurugram corporate office. The candidate will be responsible for office consumables, courier and dispatch coordination, document filing and record management, travel desk operations, and general office administration to ensure smooth and efficient office functioning.

Key Responsibilities

1. Office Consumables & Inventory Management

• Manage office stationery, pantry supplies, printing materials, and other consumables.
• Maintain stock registers and monitor inventory levels to ensure timely replenishment.
• Coordinate with vendors for quotations, purchases, and timely delivery of office supplies.
• Track consumption and maintain proper records of purchases and expenses.

2. Courier & Dispatch Management

• Handle incoming and outgoing couriers, parcels, and official documents.
• Coordinate with courier companies for bookings, tracking, and delivery follow-ups.
• Maintain courier registers with tracking numbers, dispatch details, and delivery status.
• Ensure timely dispatch of important documents, certificates, samples, and other business correspondence.

3. Filing & Document Management

• Maintain systematic physical and digital filing of office documents.
• Manage inward and outward correspondence and maintain relevant registers.
• Ensure proper indexing, retrieval, and safe custody of important documents.
• Assist in scanning, printing, photocopying, and document preparation as required.

4. Travel Desk Management

• Coordinate domestic and international travel bookings, including flights, trains, hotels, and local transportation.
• Manage travel requests, itineraries, booking confirmations, and cancellations.
• Coordinate with travel agents and service providers for competitive rates.
• Maintain travel records, bills, invoices, and supporting documents for expense settlement.

5. General Office Administration

• Ensure the office is well-maintained, organized, and equipped with necessary supplies.
• Coordinate with housekeeping, maintenance, security, and facility service providers.
• Support meeting room arrangements, visitor management, and other administrative requirements.
• Assist employees and management with routine office-related requirements.
• Handle any additional administrative tasks assigned by the reporting manager.

Required Skills & Qualifications

• Graduate in any discipline; candidates with a diploma or certification in office administration will also be considered.
• 1–3 years of relevant experience in office administration, facility coordination, or admin operations.
• Basic proficiency in MS Excel, MS Word, email, and online portals.
• Good organizational, communication, coordination, and follow-up skills.
• Ability to maintain accurate records and handle multiple tasks efficiently.
• Responsible, punctual, detail-oriented, and comfortable working in a professional corporate environment.

Preferred Candidate Profile

• Prior experience managing administration for a corporate office.
• Familiarity with courier portals, travel booking platforms, vendor coordination, and inventory registers.
• Ability to work independently and coordinate effectively with employees, vendors, and management.

Interested candidates may share their updated CV along with current salary, expected salary, notice period, and relevant experience.

Pay: ₹8,700.00 - ₹29,000.00 per month

Work Location: In person