Office Administrator

Fulcrum facilities is a property maintenance and facilities management company providing reactive, planned and general maintenance services to clients across the UK.

We are looking for a reliable, organised and proactive Business Administrator to join our team and support the smooth day-to-day running of our office.

This is an excellent opportunity for someone who enjoys working in a busy office environment, has strong attention to detail and takes pride in keeping administrative processes running efficiently.

The successful candidate will work closely with the management team, providing essential administrative support and ensuring that invoicing, documentation and general office duties are completed accurately and on time.

Key Responsibilities

• Prepare, process and issue customer invoices accurately and efficiently.
• Process supplier and subcontractor invoices, ensuring records are maintained correctly.
• Manage general office administration, including filing, data entry and document management.
• Maintain accurate records on company systems and databases.
• Assist with purchase orders, quotations and general financial paperwork.
• Monitor and organise incoming emails and respond to general administrative enquiries.
• Ensure relevant job documentation and paperwork are completed and filed correctly.
• Assist with maintaining customer and supplier records.
• Support the management team with daily administrative tasks.
• Carry out general office duties to ensure the smooth running of the business.

Skills and Experience

Essential:

• Previous experience in an administrative or office-based role.
• Excellent organisational skills and attention to detail.
• Good communication skills, both written and verbal.
• Confident using Microsoft Office, particularly Outlook, Word and Excel.
• Ability to manage workloads, prioritise tasks and meet deadlines.
• Professional and friendly telephone manner.
• Ability to work independently and as part of a team.
• A positive, proactive attitude and willingness to learn.

Desirable:

• Previous experience with invoicing or basic accounts administration.
• Experience within property maintenance, facilities management or a similar industry.
• Familiarity with job management or accounting software such as Simpro, Xero or Sage.
• Experience processing purchase orders and supplier invoices.

What We Offer

• Competitive salary of £25,000–£27,000 depending on experience.
• Full-time, permanent employment.
• Monday to Friday working schedule.
• Company pension scheme.
• 28 days' annual leave including bank holidays, based on a five-day working week.
• Supportive and friendly working environment.
• Opportunity to develop your skills as the company grows.
• The chance to become a valued member of a growing business.

About You

We are looking for someone who is dependable, approachable and takes ownership of their work.

You will be comfortable working in a busy office, handling multiple administrative tasks and ensuring that everything is kept organised and up to date.

Previous experience within the maintenance industry would be beneficial but is not essential. We are more interested in finding someone with the right attitude, strong organisational skills and a willingness to become an important part of our team.

Pay: £26,000.00-£29,000.00 per year

Benefits:

• Casual dress
• Company pension
• Free parking
• On-site parking

Work Location: In person