Office Administrator

Healthcare Direct is proud to be a leading partner in rehabilitation care provision across Ireland. Our trusted team members operate in more than 130 sites, ranging from residential care HIQA-registered facilities to post-acute rehabilitation centres. We also provide bespoke services in the acute private hospital setting and within clients’ homes.

We are now seeking a professional, proactive, and exceptionally organised Office Administrator to join our team on a fixed term, part-time basis at one of our key Locations in Limerick City.

This role is central to supporting the smooth running of administrative and front-of-house operations within a busy hospital environment. While previous experience in healthcare administration is an advantage, it is not essential.

Responsibilities

• Manage incoming calls and direct queries to the appropriate team members
• Support day-to-day administrative tasks for clinical and management teams
• Schedule appointments, manage calendars, and coordinate meeting room bookings
• Prepare meeting rooms and ensure supplies are maintained
• Assist with expense tracking, record updates, and small internal orders
• Liaise with external suppliers and hospital service providers
• Assist with travel logistics and diary support for senior staff when required
• Support onboarding administration and basic compliance checks for new staff
• Assist in organising internal events such as meetings, training sessions, and staff gatherings

Requirements

• 5+ years of experience in a similar role
• Strong communication skills, both verbal and written
• Highly organised with excellent attention to detail
• Strong MS Office skills (Word, Excel, Outlook)
• Previous healthcare or hospital administration experience is desirable but not essential
• Ability to manage sensitive information with discretion and confidentiality
• Comfortable working independently and proactively
• Flexibility to work agreed part-time hours on a permanent basis