Office Administrator

Job Summary

Tight Line Construction is seeking an organized and proactive Office Administrator to manage daily office operations and support our growing team. The ideal candidate will handle everything from accounts payable/receivable and payroll processing to onboarding documentation and safety tracking.

Position Overview

• Job Title: Office Administrator
• Location: Tenino, WA 98589
• Job Type: Full-time, Permanent
• Reports To: Operations Manager / General Manager

Key Responsibilities

• Financial Administration: Process accounts payable/receivable, track project invoices, manage expense receipts, and prepare data for payroll.
• Office Coordination: Manage daily office operations, answer incoming phone calls, route correspondence, and maintain digital and physical filing systems.
• Project & Field Support: Assist project managers with safety documentation, permit tracking, compliance filings, and subcontractor paperwork (e.g., certificates of insurance).
• HR Support: Facilitate onboarding paperwork for new hires and maintain up-to-date employee records.
• Supplies & Inventory: Monitor and order office supplies, PPE, and uniform inventories to ensure the team has what it needs.

Qualifications & Experience

• Experience: 2+ years of administrative experience, ideally within the construction, trades, or engineering industries.
• Software Skills: Proficiency with QuickBooks Online, Microsoft Office (Excel, Word), and project management platforms (e.g., Procore, Buildertrend) is highly desirable.
• Competencies: Strong organizational skills, keen attention to detail, excellent written and verbal communication, and the ability to multitask in a fast-paced environment.
• Education: High school diploma or equivalent required; an Associate’s or Bachelor’s degree in Business Administration or a related field is a plus.

Benefits & Compensation

• Competitive hourly wage / salary based on experience.
• Profit Sharing
• Paid time off (PTO) and paid holidays.
• Retirement savings plan options.

How to Apply

If you are ready to lead a dedicated team and build exceptional structures, apply today. Please submit your resume, references, and a brief summary of your relevant project experience to [email protected].

Pay: $18.00 - $31.00 per hour

Expected hours: No more than 40.0 per week

Benefits:

• 401(k) matching
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person