Office Administrator

InVision is a Professional Recruitment Firm involved in Engineering, Industrial/Skilled Trades, Information Technology and Professional Services within Canada and the U.S. We have a successful track record working on both small and large recruitment projects, across North America.

Our Client is seeking an organized and detail-oriented Office Coordinator to support daily office operations and administrative activities while coordinating with international teams, customers, suppliers, and business partners.

Responsibilities

• Coordinate daily office operations and provide administrative support to management and employees.
• Schedule meetings and manage calendars across multiple time zones.
• Coordinate international travel arrangements, meetings, and company events.
• Maintain accurate records, documentation, and administrative files.
• Communicate with global teams, vendors, and external stakeholders to ensure effective coordination.
• Assist with office supplies, vendor management, deliveries, and inventory tracking.
• Support cross-departmental projects and improve administrative processes.
• Prepare reports, presentations, and business correspondence.

Qualifications

• Post-secondary education in Business Administration, Office Administration, or a related field is preferred.
• Previous experience in an administrative or office coordination role is an asset.
• Strong organizational, communication, and time-management skills.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to manage multiple priorities and coordinate across different time zones.
• Experience working with international teams or in a global organization is an asset.

Employment Rewards:

• Company is a Leader within their industry
• Permanent opportunity
• Growth opportunities
• 3 weeks vacation

Application Process:

All Qualified candidates will be contacted.

InVision is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind

It is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment.