Office Administrator

We are looking for a reliable, friendly, and detail-oriented Office Admin. to serve as the face of our office and assist with managing our daily financial and office administrative operations. In this frontline role, you will greet customers, handle full-cycle Accounts Receivable (A/R) and recurring billing, and keep our office running smoothly.

Key Responsibilities

Customer Service & Front Office:

• Greet walk-in customers and handle incoming calls with a professional, welcoming attitude.
• Assist customers with payment processing, simple orders, and order pickups (verifying payments before release).

Route sales calls, transfer leads, and support the sales team.

Accounts Receivable & Billing:

• Process invoices in QuickBooks and distribute them to clients.
• Manage daily credit card transactions, balance deposits, and perform daily bank/post office runs.
• Set up new client accounts and run recurring billing cycles on strict monthly/4-week schedules.
• Monitor aged A/R reports and perform polite follow-ups and collections via phone and email.
• Cross-train in Accounts Payable (A/P) to assist as needed.

Office Administration & Facility Care:

• Maintain clean, organized, and fully stocked common areas
• Track inventory and order office, kitchen, and restroom supplies
• Help organize company events.

What We’re Looking For:

• Experience: Previous experience in reception, customer service, Accounts Receivable, and basic bookkeeping is an asset.
• Tech Skills: Proficiency with QuickBooks, Microsoft Office, and billing software is an asset.
• Key Traits: High attention to detail, strong time-management skills, excellent communication, and a proactive attitude.
• Requirements: Valid driver’s license (for daily off-site bank/mail runs).

How to Apply:

If you are an organized multitasker who excels in customer service and financial accuracy, we’d love to hear from you!

Pay: $19.53-$26.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental care
• Extended health care
• Life insurance
• Paid time off

Work Location: In person