Office Administrator / Executive Assistant

Office Administrator / Executive Assistant

HED Consulting is Tasmania's fastest-growing structural and civil engineering consultancy. We want people who genuinely connect with our vision and are excited to be a part of our organisation. Our future team mate will recognise that we're part of the next generation of engineers and technical professionals making a real, lasting mark on the Tasmanian landscape.

As a team, we operate with a flat structure where everyone is valued for their expertise, and we foster a collaborative culture built on shared knowledge and growth.

We're looking for an organised, personable Administrator/Executive Assistant to join our team in a role that's genuinely valued at the heart of our business. You'll be the first point of contact for clients and new leads, managing calls and inboxes, gathering key project information, and triaging enquiries to the right people. You'll also provide diary management and day-to-day administrative support to our Directors and technical team, helping keep a busy, fast-paced consultancy running smoothly.

What you'll be doing:

• Answering and managing incoming calls, capturing lead details for triage
• Managing shared and individual inboxes, prioritising and actioning correspondence
• Diary and schedule coordination for Directors and engineering staff
• General administrative support across the business
• Ad-hoc tasks as our team and client base continues to grow

Key attributes:

• Clear, professional communicator, both on the phone and in writing
• Highly organised, with strong attention to detail
• Comfortable juggling competing priorities and working autonomously
• Trustworthy and discreet, with sound judgement on what needs escalating
• A proactive, can-do attitude - happy to pitch in wherever needed

What we're looking for:

• Previous admin/EA experience required
• Engineering or professional services background a bonus but not essential

We're looking for someone to start as soon as possible — if this sounds like you, get in touch.