Office Administrator (HR /Admin)

HR & Finance Administrator — Job Scope

HR Administration

• Maintain employee records, contracts, leave, attendance, and other HR documentation.
• Support onboarding and offboarding processes for employees.
• Assist with recruitment coordination, including job postings, interview scheduling, and candidate follow-ups.
• Prepare employment letters, HR notices, and internal documentation.
• Track vacation, sick leave, probation periods, and employee information.
• Support payroll preparation by collecting attendance, hours, commissions, reimbursements, and other relevant information.
• Assist with employee inquiries regarding basic HR policies and administrative matters.
• Help maintain and update company policies, procedures, and employee files.

Finance & Accounting Administration

• Prepare and organize invoices, receipts, bills, and payment records.
• Track accounts receivable and accounts payable.
• Follow up on outstanding client invoices and payment status.
• Record and categorize company expenses.
• Assist with monthly expense reconciliation and bookkeeping preparation.
• Maintain organized financial records for accountants and management.
• Process employee reimbursements and company expenses.
• Assist with payroll records and payment tracking.
• Support basic monthly financial reporting, including revenue, expenses, and outstanding payments.
• Coordinate with external accountants/bookkeepers when required.

General Administration

• Maintain organized digital files and company records.
• Assist with contracts, vendor documentation, subscriptions, and renewals.
• Support management with administrative tasks and internal reporting.
• Coordinate with different departments to collect required HR and finance information.
• Ensure confidential employee and financial information is handled appropriately.
• Perform other administrative duties as required to support daily business operations.

Pay: $18.00-$30.00 per hour

Expected hours: 20.0 – 40.0 per week

Application question(s):

• Do you have own transportation ?

Language:

• English , Chinese etc ? (preferred)

Work Location: In person