Office Administrator (Management Support)

About the role

We are looking for an experienced Office Administrator who will serve as the operational backbone of our Jakarta office. This is a broad, hands-on role: you will keep day-to-day office operations running smoothly, act as the right hand of the Director and the management team, and support HR administration.

Key responsibilities

• Manage day-to-day office operations: supplies, equipment, facilities and building management liaison
• Coordinate with external vendors and service providers; obtain quotations and track service contracts
• Handle incoming calls, correspondence, couriers and visitor reception
• Process invoices and expense claims in coordination with the Finance team
• Maintain document filing systems (physical and digital) and track renewal deadlines for licenses, permits and contracts
• Manage the Director's calendar, schedule internal and external meetings, and prepare meeting materials
• Take minutes of management meetings and follow up on action items
• Arrange business travel, accommodation and itineraries
• Prepare reports, presentations and correspondence in English and Bahasa Indonesia
• Coordinate company events, internal announcements and cross-department communication

About you

• Experienced in office management, secretarial duties, or similar roles
• Min. bachelor's degree (S1)
• Highly organized
• Comfortable switching between tasks
• Confident communicating in English

Work Arrangement

• Full work from office setting in Mampang Prapatan, South Jakarta area
• Mon to Fri, 8.00 - 17.00 WIB