Office Administrator / Manager

Office Administrator / Administrative Coordinator

Pay: $18.00 - $25.00 per hour, based on experience
Schedule: Monday–Friday, 8:00am–4:00pm
Job Type: Full-time
Location: Spokane, WA (In-person)
Employer: Greater American Construction

About the Role

We are an established residential construction company seeking a detail-oriented Office Administrator to support daily operations and reduce administrative workload on ownership and management.

This position is intended to grow into the Office Manager role within the next 1–2 years.

This is a long-term opportunity for someone who values accuracy, organization, and ownership of their work.

Key Responsibilities

• Answer and route incoming phone calls professionally
• Schedule appointments and manage calendars
• Maintain accurate customer, job, and internal records
• Assist with billing, invoicing, and document management
• Work daily within QuickBooks Online for invoicing, payments, and recordkeeping
• Assist with payroll and employee records using Gusto
• Support customer communication and tracking through HubSpot
• Communicate with field crews and management regarding schedules and updates
• Manage emails, paperwork, and internal systems
• Gradually assume higher-level administrative and office management responsibilities

Required & Preferred Experience

• QuickBooks Online experience required
• Looking for a seasoned professional office administrator looking to step into a role and take ownership with limited training and oversight.
• Experience with Gusto and/or HubSpot preferred but not required
• 2+ years of office administration or administrative support experience
• Strong attention to detail and follow-through (accuracy is critical)
• Comfortable managing multiple tasks independently
• Clear written and verbal communication skills
• Professional, discreet, and reliable
• Comfortable working in a small, fast-paced team environment

Construction, contracting, or trade-office experience is a preferred.

What We Offer

• $18-$25/hr, depending on experience
• Stable, full-time schedule (8am–4pm, M–F)
• Clear path to Office Manager role within 1–2 years
• Training and knowledge transfer from current ownership
• Long-term career opportunity with a well-established local company

How to Apply

Apply directly through Indeed. or email [email protected]
Qualified candidates will be contacted for next steps.

Work Location

7900 N Market St Spokane WA 99217

Job Type: Full-time

Pay: $18.00 - $25.00 per hour

Benefits:

• 401(k) matching
• Dental insurance

Education:

• High school or equivalent (Required)

Experience:

• Office management: 2 years (Required)
• QuickBooks Online: 1 year (Required)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Spokane, WA 99217 (Required)

Work Location: In person