Office Administrator - Mandarin Speaker

About the role

This is a full-time, long-term Auckland-based administration role supporting general day-to-day office operations across a construction business. You will manage company, staff, supplier, subcontractor and project records, maintain document filing and control systems, and provide administrative support across compliance, health and safety, and project documentation.

Key responsibilities

• Manage general day-to-day office administration
• Maintain accurate company, staff, supplier, subcontractor and project records
• Manage document filing, registers, trackers and document control
• Assist with staff onboarding, offboarding and employment documentation
• Maintain training records, licences, certifications and expiry dates
• Follow up outstanding documents and actions with internal staff and project teams
• Assist with project administration and project close-out documentation
• Maintain supplier and subcontractor compliance records
• Support management with reports, correspondence, forms and internal documentation
• Support Health & Safety documentation, including inductions, toolbox records, pre-starts, training records, incident records and corrective-action tracking

About you

• Minimum 3 years' relevant administration experience
• Experience in construction, engineering, property or a related industry is preferred
• Strong administrative, organisational and document-control skills
• High level of attention to detail and accuracy
• Strong follow-up skills and ability to manage multiple priorities
• Confident dealing with staff, subcontractors, suppliers and external parties
• Strong Microsoft Word, Excel and Outlook skills
• Must have valid New Zealand work rights
• Near-native or professional-level English communication skills, both written and spoken + Mandarin Speaker

Benefits

• Salary of $70,000–$85,000 per annum, depending on experience and capability
• Full-time, long-term position
• Stable Auckland-based role
• Exposure to a range of residential, commercial and education-sector construction projects
• Opportunity to develop further into office operations, compliance, HSEQ or project administration depending on experience and capability
• Supportive team environment