Office Administrator / Office Coordinator

Administrative & SecretarialSupport

• Provide full spectrum of secretarial andadministrative support to the Director and management team
• Manage correspondence, scheduling,meeting coordination, and travel arrangements
• Develop and implement administrativepolicies and procedures to improve organisational efficiency
• Maintain accurate records, files, and documentation in compliance with company policies and legal requirements
• Handle ad hoc duties and special projects as assigned by the Director

OfficeOperations & Facilities Management

• Oversee and coordinate daily administrative operations to ensure smooth and efficient office management
• Manage office facilities and resources,including equipment, supplies, and maintenance
• Liaise with building management, vendors,and service providers for office upkeep and repairs
• Monitor and manage office-related expenses and procurement within budget

EmployeeShelter & Tenancy Administration

• Administer tenancy matters for both office and employee shelter premises, including lease renewals, correspondence with landlords, and documentation
• Manage utility bills, service charges, and related payments for the office and employee shelter
• Coordinate move-in and move-out processes for employee accommodation, including room allocation and inventory checks
• Ensure employee shelter facilities are well-maintained, compliant with applicable regulations, and properly documented
• Serve as the primary point of contact for accommodation-related queries from employees and external parties

Human Resources Administration

• Handle employee-related administrative tasks including onboarding, offboarding.
• Assist with leave management, attendance tracking.

Stakeholder Coordination

• Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration
• Identify areas for process improvement and implement solutions to enhance administrative workflows
• Supervise and provide guidance to administrative staff where applicable

Requirements

• Minimum 2–3 years of relevant experience in office administration, operations, or a similar role

• Prior experience managing tenancy, facilities, or employee accommodation is an advantage

• Diploma or degree in BusinessAdministration, Management, or a related discipline preferred

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

• Able to work independently with minimal supervision and exercise sound judgement

• Strong problem-solving skills with aproactive and hands-on approach

• Well-organised with strong attention to detail and the ability to manage multiple tasks under tight timelines

• Good interpersonal and communication skills for liaising with staff, vendors, and external parties

• Discreet and professional in handling confidential and sensitive information

Working Hours

Monday to Friday: 9:00 AM – 6:00 PM; Saturday: 9:00 AM – 1:00 PM