Office Administrator (Part-Time)

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Position Summary This is a part-time role, based on-site at OEC’s Newbury office. You’ll provide administrative and facilities support so the office runs smoothly and stays safe, clean and functional. You’ll be the go-to person on site for day-to-day office needs and will work closely with management and external suppliers.

Key Responsibilities & Duties

• Supporting management with office and administrative tasks, including handling mail and managing security passes.
• Carrying out facilities tasks and maintaining the physical workspace so that it stays safe, clean and functional.
• Taking part in facilities projects, such as office refurbishments and seating reorganisations.
• Liaising with supply vendors and keeping management updated on changes and requirements.
• Helping to coordinate health and safety programmes and making sure the whole building complies with them.
• Supporting emergency preparedness planning.
• Keeping track of office supplies and placing orders when needed.
• Performing other related duties as assigned.

Education A General Certificate of Education (GCE), or equivalent, is required.

Experience, Skills And Key Competencies

• At least 3 years’ experience in an office administration support role.
• Occasional travel to run local errands (less than 10% of working time). Legal right to work in the UK required.
• Able to bend, lift, stretch or climb to maintain equipment and buildings.

Must also be able to demonstrate the following skills and abilities:

• A customer-service-oriented approach, with a friendly and helpful manner towards colleagues and visitors.
• Excellent verbal and written communication skills.
• Strong organisational and problem-solving skills, with close attention to detail.
• Proficiency in Microsoft Office Suite or similar software, to create and maintain reports and logs.
• Ability to work independently, prioritise multiple tasks in a fast-paced environment and see tasks and projects through to completion.
• Ability to handle confidential information with discretion.

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