Office Administrator/ Receptionist

Duration: 1 year contract

Location: Bras Basah (walkable distance from Dhoby Ghaut/ Bencoolen MRT)

Salary: Up to $3200

Time: Monday to Friday, 9am to 6pm

Job Duties:

Facilities/Office Operations

* Assist the Office Administrator with procurement of goods and services, including ordering and replenishing name cards, office supplies, and pantry essentials.

* Coordinate with the office cleaner to maintain cleanliness and a well-organized workspace

* Ensure the availability of stationery and pantry consumables.

* Facilitate new joiner onboarding, including badge applications and other necessary arrangements.

* Oversee daily office operations to ensure a professional, organized, and smoothly functioning workplace.

* Provide administrative support to Business Units as needed

* Execute tasks assigned by the Office Administrator efficiently and in a timely manner

Reception/Front Desk

* Oversee the reception counter, manage building and parking pass requests, and handle invoicing

* Welcome and register guests, notify the host, and guide visitors to the conference room when necessary

* Coordinate meeting room logistics, including setup and liaising with IT for technical support

* Collect, sort, and distribute incoming mail

Celebrations & Events

* Support Office Administrator in event planning

Job Requirements

* Customer-focused, service oriented, excellent team player and possess good problem-solving skills

* Ability to multi-task with strong prioritization skills

* Calm flexible approach in handling pressure and deadlines

* Computer savvy, ready to explore and learn new software and platform

We regret to inform that only shortlisted candidates will be notified.

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd ("PERSOL") and its local and overseas subsidiaries and affiliates to collect, use and disclose your personal data to prospective employers/companies based in any country for purposes of evaluating suitability for employment, conducting reference checks, administering employment related services, complying with Government’s health advisories and such other purposes stated in our Privacy Policy.

We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

For more information on how we collect, use, disclose and protect your personal data, please refer to our Privacy Policy: https://www.persolsingapore.com/policies. If you wish to withdraw your consent, including consent relating to the use of your personal data for AI-enabled recruitment activities and AI development activities, please email us at [email protected].

PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394 •  R1435126 (Aw Yu Chen)