Office Administrator / Receptionist

About Us

H-E Parts International Crushing Solutions Pty Ltd is a major supplier of crushing equipment, spare parts and wear products, remanufactured components and consumables to the global mining, quarrying and heavy construction industries throughout Australia, Asia, Africa and the Middle East. A division of the H-E Parts International Group and part of Hitachi Construction Machinery Co. Ltd, we have branches in WA and Queensland.

The Opportunity

We are currently seeking an organised and proactive Office Administrator to join our Crushing Solutions team based in Wattleup, WA.

This permanent, full-time position will play an important role in supporting the smooth day-to-day operation of our Wattleup office. Reporting to the Executive Assistant, you will provide a broad range of administrative support across the site, including reception, travel coordination, facilities management, meeting and event organisation, and support to the Executive Management Team.

This is a varied role that would suit someone who enjoys being the go-to person in an office, is highly organised and approachable, and takes pride in providing professional and efficient support to others.

Duties & Responsibilities

Reporting to the Executive Assistant, your main responsibilities will include:

• Acting as the first point of contact for incoming calls, visitors, couriers and general office enquiries.
• Coordinating travel arrangements, including bookings, corporate account management and reconciliations.
• Managing day-to-day office facilities and liaising with cleaners, service providers and contractors.
• Monitoring and ordering office supplies, consumables and other ad hoc requirements.
• Organising meetings, internal events and staff functions, including catering and meeting room preparation.
• Attending Operations Meetings and taking minutes, as well as raising purchase orders and requisitions as required.
• Providing general administrative support to the Executive Management Team and relief support to the Executive Assistant.

About You

To be considered for this position, you will ideally have:

• Previous experience in an administration or office support role.
• Strong Microsoft Office skills, including Word, Excel and PowerPoint, with experience using Pronto ERP highly regarded but not essential.
• Excellent written and verbal communication skills and the confidence to engage with a wide range of internal and external stakeholders.
• Strong organisational skills, attention to detail and a commitment to producing accurate work.
• A proactive approach with the ability to work independently, show initiative and effectively manage day-to-day priorities.
• A collaborative attitude and the ability to work effectively as part of a team.
• A professional approach and absolute discretion when dealing with confidential or sensitive information.

Benefits

• Competitive salary
• Full-time, permanent position
• Varied role supporting our Wattleup office and wider team
• Anniversary day – a paid day off during the month of your anniversary with H-E Parts!
• Annual free flu vaccinations
• Long-term job security and the potential for career advancement
• Internal training and opportunities for upskilling
• Free and confidential access to our Employee Assistance Program
• Internal referral program – receive a potential incentive of up to $2,000 when you refer a friend

If this role sounds like it would be a good fit for you, H-E Parts would love to hear from you!