Office Administrator - Restaurant Group

Office Administrator - Restaurant Group

The Better Food Group is growing, and we're looking for an exceptional Office Administrator to join our team!

We're seeking a highly organized, proactive, and detail-oriented professional with a strong background in hospitality and restaurant operations who thrives in a fast-paced, dynamic environment.

This opportunity is ideal for an experienced Restaurant Group Administrator, Operations Manager or General Manager looking to transition into a full-time, office-based role while staying connected to the hospitality industry.

This is more than an administrative position. It's an opportunity to become an important part of a growing restaurant group, working closely with leadership and supporting the systems, people, and operations behind our expansion.

The position is based at our HQ on Wall Street and focuses on HR administration, purchasing, facilities coordination, and keeping our internal processes organized.

Key Responsibilities HR Administration

• Manage HR documentation, compliance requirements, notices, and recurring training.
• Coordinate recruitment, interviews, onboarding, and offboarding.
• Maintain accurate, confidential employee records across HR, payroll, and company systems.
• Schedule and track employee evaluations and other HR deadlines.
• Coordinate employee recognition, birthdays, anniversaries, and milestones.

Company Calendar & Events

• Maintain the company calendar, including holidays, time off, birthdays, events, and key deadlines.
• Plan and coordinate company meetings and events.
• Communicate important dates and ensure timely follow-through.

Purchasing & Facilities Administration

• Reconcile purchase orders, deliveries, and invoices, resolving discrepancies with vendors.
• Maintain vendor pricing, invoices, and purchasing records.
• Schedule preventative maintenance, repairs, and recurring services.
• Coordinate technicians, vendors, and restaurant management to resolve maintenance issues.
• Maintain service records, warranties, vendor information, and certificates of insurance.

Office Administration & Communications

• Manage daily office organization, supplies, and administrative needs.
• Serve as the primary administrative contact for vendors and external partners.
• Manage administrative email, correspondence, and follow-ups.
• Coordinate correspondence and requirements from government agencies.
• Track office expenses and administrative purchases.
• Arrange business travel and related logistics.

Marketing & General Company Support

• Coordinate production and ordering of marketing materials, including menus, flyers, and signage.
• Assist with website updates and social media coordination.
• Support special projects and company-wide initiatives as needed.

What Success Looks Like

The right person will bring structure, consistency and follow-through to Terra’s administrative functions. HR records and processes are organized and current, deadlines are not missed, vendors and maintenance issues are followed through, the office runs smoothly, and leadership can trust that important administrative details are being handled professionally, accurately and proactively.

As Terra grows, this person will help us build the administrative foundation needed to support a larger team and a multi-location organization.

Qualifications & Requirements

• 3–5 years of experience in office administration, HR administration, restaurant management, or a similar role.
• Background in hospitality, restaurants, or multi-location operations preferred.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Clear, professional communication skills and the ability to work effectively across teams.
• Comfortable using Google Workspace, and digital administrative systems. Experience with HR or payroll platforms is a plus.
• Proactive, dependable, and able to work independently, take ownership, and follow tasks through to completion.
• Ability to handle confidential information professionally and work full-time from our Wall Street office.
• A non-disclosure agreement is required.

Compensation & Location

• Salary range: $80,000 - $90,000 per year, plus benefits
• Full-time, in-office position
• 40 Wall Street, New York, NY