Office Administrator / School Receptionist

About St Patrick's School

St Patrick's is a vibrant place which provides many different experiences of learning. As a Catholic school, St Patrick’s is proud to offer a high-quality contemporary education that embraces our Gospel values. We are inspired by our Josephite spirituality. Our motto “In All Things Love” lies at the heart of our teaching and learning and creates the opportunity for you to work with our students to support them to learn and grow in a caring environment.

Our staff are passionate and enthusiastic, each with a wealth of experiences and skills. They are hardworking, dedicated and exceptionally professional. We give generously of our time and expertise so every child can experience success.

About the Role

St Patrick’s School is seeking a dedicated, welcoming and highly organised Office Administrator / School Receptionist to be the first point of contact for our school community and provide exceptional administrative support.

This is a permanent position, working 32 hours per week between Monday to Friday.

Key Responsibilities

As the Office Administrator / School Receptionist at St Patrick’s, you will:

• Perform a range of administrative duties at an advanced level to effectively meet the needs of the school.
• Provide administrative support to school leaders, and others as directed, including minute taking, organising calendars and appointments, preparing papers or other written materials, ensuring confidentiality as required.
• As required, provide effective administrative support for committee meetings including preparation and distribution of agendas, note-taking and following up matters identified for action.
• Applying a high level of interpersonal skills, handle enquiries from students, parents, employees, the school community and external parties, making accurate notes and referrals, relaying accurate messages and briefing school leaders relating to appointments as necessary.
• Assist with compiling enrolment packs and with procedures for new enrolments.
• Utilise relevant data systems to maintain student and employee records including medical and emergency contacts, absentee lists, and class rolls, preparing accurate reports as required.
• When required, process Working with Children Clearance and screening requests and maintain an accurate Volunteer Register to ensure compliance with CESA and legislative requirements.
• Act as a designated First Aid Officer and provide timely first aid assistance for students and staff. Maintain appropriate First Aid facilities and accurate First Aid records including confidentiality, accuracy and currency of Medical Emergency Plans for students.

About You

• High level of proficiency in using a computer and applicable programs, particularly Microsoft Office (i.e. Word, Excel, Outlook) and databases and other office equipment to fulfil the requirements of the role.
• High level interpersonal and communication (written and verbal) skills for positive engagement, interaction and collaboration within the team, broader school community and with external parties. Experience in supervising others is expected.
• Ability to take responsibility for own outcomes in relation to specified quality standards and identify and apply skill and knowledge in some depth to most matters, including taking significant initiative and responsibility.
• Certificate IV in Administration or Business (or equivalent) or demonstrated comparable knowledge and experience in a similar role.

How to Apply

Direct applications to the attention of Catherine O'Dea, Principal via email [email protected]

Your application will include:

• Cover Letter

  • Experience relevant to role
  • What has motivated you to apply
  • What do you hope to contribute to the school community

• Resume

Closing date for applications is Friday 11 August 2026.