Office Administrator (Temporary)

Job Overview

The Office Administrator supports the smooth and efficient operation of the school. This role supports administrative activities, facilities management, school uniforms and related supplies, and assists the procurement process to ensure operational needs are met in a timely and cost-effective manner.

Major Duties and Responsibilities

• Support daily office operations to ensure a smooth and efficient working environment.
• Monitor office facilities, supplies, equipment, and general administrative requirements.
• Coordinate with relevant departments to address operational issues and ensure timely resolution.
• Help to manage the ordering, distribution, collection, and replacement of student uniforms.
• Help to coordinate uniform sizing, fitting, and distribution for student uniforms.
• Help collect quotations and coordinate with suppliers for office and operational needs.
• Help to prepare purchase requests and support documentation as required.
• Follow up on purchase orders, deliveries, and outstanding items.
• Monitor delivery timelines and ensure items received meet the required specifications.
• Follow up on maintenance requests and ensure issues are addressed promptly.

Qualifications, Experience and Skills

• Minimum Diploma (D3) or equivalent qualification in Business Administration, Office Administration, Management, or a related field.
• Previous experience in office administration, school administration, facilities, procurement support, or a similar administrative role is preferred.
• Excellent organisational, communication, and interpersonal skills especially in English
• High level of confidentiality, integrity, and discretion.
• Strong attention to detail with the ability to manage multiple priorities.
• Proficient in Microsoft Teams.
• Collaborative team player with a service-oriented mindset.
• Culturally sensitive, adaptable, and professional in dealing with diverse staff.

Other Responsibilities

• Support the work of the Executive Principal and Local Principal