Office Administrator - Temporary Position

Position Overview

New Arlington Realty Inc. (“Arlington Realty”) is a privately held and established property management company exclusively serving the Next Generation Commercial Group (“Next Generation”). Arlington Realty and Next Generation are owned by the same private group, which primarily owns the commercial real estate.

The Office Administrator is an entry‑level but essential support role within Arlington Realty. Reporting directly to the Maintenance Manager, this position provides administrative, front‑desk, and operational support to management, staff, tenants, contractors, and the Repairs & Maintenance department. The role requires strong organization, communication, and the ability to manage multiple tasks in a fast‑paced environment.

Core Responsibilities

Front Desk & Reception

• Front Desk Operations — Serve as the primary front‑of‑house representative for Arlington Realty.
• Reception Support — Answer phones, greet visitors, manage walk‑ins, and direct inquiries to appropriate staff.
• Customer Service — Provide professional, courteous communication to tenants, suppliers, and contractors.
• Visitor Coordination — Maintain visitor logs, coordinate appointments, and support meeting room readiness.

Administrative Support

• General Office Administration — Copying, filing, scanning, correspondence, supply ordering, and maintaining office cleanliness.
• Mail & Courier Handling — Manage incoming/outgoing mail, courier packages, and faxes.
• Utility & Account Liaison — Assist in coordinating with utility providers and other service accounts as required.
• Document Preparation — Assist with letters, notices, and administrative documentation.
• Internal Coordination — Support management and staff with day‑to‑day administrative needs.

Repairs & Maintenance Support

• Work Order Coordination — Log maintenance requests, track progress, and ensure timely completion.
• Tenant & Contractor Liaison — Respond to maintenance inquiries, dispatch contractors, and communicate updates.
• Site Inspection Support — Assist with scheduling, documentation, and follow‑up for property inspections.
• Maintenance Assistance — Support documentation, research, and administrative tasks related to maintenance projects.

Office Operations

• Office Equipment & Supplies — Assist in maintaining office equipment, order supplies, and ensure operational readiness.
• Bank Deposits — Perform bank deposits on an as needed basis (reliable transportation required).
• Front‑Desk Calendar Management — Coordinate appointments, contractor visits, and tenant meetings.

Additional Responsibilities

• Additional Tasks — Perform additional duties, special projects, and assignments as directed by the Maintenance Manager.

Required Skills & Qualifications

• Microsoft Office Proficiency — Advanced knowledge of Word and Excel.
• Communication Skills — Strong verbal and written English communication.
• Organization & Detail — Excellent attention to detail, problem‑solving, and time management.
• Teamwork — Ability to work independently and collaboratively.

Preferred Experience & Additional Requirements

• Administrative Experience — Prior administrative assistant or front‑desk experience is an asset but not required.
• Education — University degree or relevant post‑secondary education is an asset but not required.
• Vehicle Requirement — Valid driver’s license and reliable vehicle; mileage reimbursed.
• Mobile Allowance — Cell phone provided or allowance paid.

Work Conditions

• Office located in North Calgary.
• 1‑year contract position.
• Full-time approximately 40 hours per week, 8 to 8.5 hours per day depending on 30 or 60 minute lunch.
• 3‑month probationary period.
• Benefits available after 3 months.
• Hourly rate commensurate with experience.
• Applicants must submit a resume and cover letter including salary expectations.

Job Types: Full-time, Fixed term contract

Pay: $47,000.00-$50,000.00 per year

Benefits:

• Extended health care

Application question(s):

• Do you own a vehicle?
• Do you have a license?

Work Location: In person